Executive Administrative Assistant

at Versant Power in Bangor, Maine, United States

Job Description

JOB TITLE: EXECUTIVE ADMINISTRATIVE ASSISTANT

LOCATION: BANGOR

REPORTS TO: PRESIDENT, VERSANT POWER

POSITION STATUS: NON-EXEMPT, NON-BARGAINING UNIT, FULL-TIME

Be a part of the team that is transforming the power industry of northern and eastern Maine. Versant Power is building on our 100-year history of delivering efficient, safe and reliable electricity service to customers in northern and eastern Maine. We never lose sight of safety, quality, integrity and innovation.

We are committed to our dedicated people, who inspire us every day to deliver something more powerful than power alone. 

POSITION OVERVIEW:

This role reports to the President, Versant Power and provides senior executive administrative support optimizing the executive’s time by preparing and assisting the executive for all meetings, presentations and organizational processes. Acts as a liaison between members of the Versant Power Executive Leadership Team (ELT) and the ENMAX Corporation CEO and Executive Assistants. Works collaboratively to ensure consistency and compliance with processes and policies.

ESSENTIAL FUNCTIONS:

• Accountable for maintaining a high level of confidentiality and discretion as this role has access to, and actively works on, sensitive internal financial and personnel documents (salary, performance improvement plans, competitive information, labor relations information). 
• Coordinate day-to-day activities of the Executive team and oversee logistics for various meetings including conducting background research required for meetings, appointment balancing, travel arrangements, catering, etc.
• Screen, prioritize, process and proactively respond to executive’s e-mail and correspondence. 
• Prepares correspondence, reports, presentations, and internal communication materials proactively. Additionally, reviews all materials prior to releasing to the President for review during Board and ELT meetings to ensure consistency and accuracy.
• Conserves Executive's time by reading, researching, and routing correspondence; collecting and analyzing information; initiating communications; answering/responding to and managing incoming calls.
• Tracks the departmental budget and plays a key role in the planning of the department’s budgeting requirements; distribution of monthly reports and maintaining up to date records of expenditures.
• Performs all tasks in the purchasing process, including invoice and payment reconciliation.
• Schedules and attends confidential management meetings, prepares agendas, and transcribes and/or distributes minutes as needed. 
• Reviews operating practices and implements improvements where necessary. Proactively addresses inefficiencies and deals with challenges and issues as they arise. 
• Works collaboratively with Versant and ENMAX executive teams on projects as determined by the team.
• Sets the ‘tone from the top’ to ensure knowledge and information is shared throughout the organization.
• May be looked to for coaching/helping develop team members within the job duties and providing informal coaching to team members to assist in career development, technology adoption, and process improvement.
• Develop understanding of business objectives and work collaboratively with the team on tracking and execution. 
• Liaise regularly with the executive leadership team to proactively understand and address upcoming priorities and commitments. 
• Oversee a support role during transition.

ADDITIONAL RESPONSIBILITIES:

• Other related duties assigned to include designated duties associated with Storm Restoration.

WORK HOURS: 

Monday – Friday. Working between 40-50 hours is experienced. Off-hour monitoring of emergencies is anticipated. 

RATE OF PAY:

Salary Level is commensurate with experience and qualifications.

APPLICATION INFORMATION:

This job description is subject to change at any time.

Versant Power is a drug-free, tobacco-free and fragrance-free workplace.

Versant Power is an equal opportunity employer.