Office Manager - Power & Energy

at Cianbro in Portland, Maine, United States

Job Description

The successful candidate will be responsible for performing various tasks as the first point of contact at the front desk including answering telephones, relaying messages, updating filing systems, onboarding team members, updating electronic transactions, office maintenance and supply management, conference and meeting management, IT coordination, mail distribution, and preparing presentations and documents as required. The wage range for this position is $900.00 to $1,400.00 per week. Compensation will be determined based on knowledge and experience.

Job Responsibilities
Interact with all levels of the organization and external contacts/customers on a daily basis as the first point of contact
Welcome and orientate team members and guests to the property
Manage and maintain strict security policies and procedures
Liaison between project sites, market offices, corporate offices, and team members providing a high level of customer service to resolve issues and inquiries
Work in partnership with the office departments and assist with all business aspects
Manage emergency service support and maintenance of emergency drills
Manage, schedule, and coordinate any office maintenance and cleaning with internal and external outside vendors
Maintain and update reports for daily, weekly, and monthly tracking
Manage event planning and coordination, occasional support of onboarding processes
Point of contact for office supplies, copier, and office equipment maintenance, and troubleshooting
Ability to prioritize time-sensitive material ensuring high-priority items are expedited and routed based on urgency
Prepare outgoing mail and correspondence via US mail, FedEx/UPS, or fax
Order and pick up food items for scheduled meetings
Other administrative duties as requested
Qualifications/ Requirements
Associate degree in Business or equivalent experience or 5 years of experience in a similar role preferred
Bi-lingual (Spanish/English) is a plus, but not required
Portray a positive professional image to the public, our client, and our team members
Must be detail-oriented, self-motivated, excellent time management & prioritization.
Must be willing to work overtime, as needed
Must possess extremely high ethical standards, and the ability to maintain the confidentiality of all data and files
Occasional travel is required
Possess outstanding organizational skills, including working on simultaneous projects and issues
Demonstrated computer skills in Word processing, Excel, Outlook, and PowerPoint required
Be comfortable using various phone Apps for daily transactions and have the ability to help train others if needed.
Excellent verbal and written communication skills
Cianbro is an employee-owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status.

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Cianbro is an employee owned, tobacco-free, equal opportunity employer of women, minorities, veterans, individuals with disabilities and other protected categories.