at Maine Energy Experts in Buxton, Maine, United States
Job Description
This is a remote, part-time or full time position (30–40 hours/week) owning the Accounting and HR sector of Maine Energy Experts. You will administer payroll, benefits, 401(k), insurance, taxes, and HR for our W-2 team.
What you'll do
- Run payroll for our W-2 employees, ensuring accurate, compliant, on-time pay every cycle.
- Administer employee benefits, including health insurance and our 401(k) plan — enrollments and contributions.
- Serve as the go-to HR resource for W-2 employees: onboarding, compensation and payroll questions, employee records, and day-to-day people support.
- Maintain certificates of insurance (COIs) — track incoming vendor/subcontractor certs, issue COIs on request, and stay ahead of renewals.
- Administer business insurance and workers' compensation — manage coverage and renewals, support annual audits, and coordinate claims with our carrier (MEMIC).
- Oversee full-cycle bookkeeping rep. Audit recorded transactions and complete the monthly close.
- Manage tax readiness: prepare and review filings, stay current on federal and state tax requirements, and file quarterly (payroll and sales/use tax as applicable).
- Support tax reviews and audits by organizing documentation, responding to requests, and coordinating with our external CPA/auditors.
- Keep our records clean, organized, and audit-ready year-round.
