Administrative Support Specialist

at Maine Municipal Association in Augusta, Maine, United States

Job Description

Are you an organized, detail‑driven professional who thrives in a busy, service‑oriented environment? The Maine Municipal Association (MMA) is seeking an Administrative Support Specialist to join our Administration team and play a key role in supporting internal departments, members, and affiliate groups.

What You’ll Do

• Provide administrative support across MMA’s departments and contracted affiliate groups.
• Assist with meeting support, training workshop logistics, and work‑order processing.
• Manage production tasks including photocopying, assembling packets, mailings, and registration processing.
• Handle all shipping, receiving, sorting, and postage processes.
• Maintain supply inventory and vendor orders, including invoicing.
• Support publication/manual orders and inventory.
• Greet visitors, vendors, and delivery personnel following security protocols.
• Participate in rotating front‑desk coverage.
• Manage document storage systems, reporting, and retention tasks.
• Assist with errands and basic facilities support.

What you bring

• Strong organizational skills with ability to prioritize.
• Excellent communication and customer service.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Ability to learn procedures and produce accurate work.
• Strong attention to detail and proofreading.
• Experience with databases or InDesign (preferred).
• Ability to work independently and as part of a team.
• Reliable transportation.

Physical & Work Environment

This role involves a mix of sitting, standing, walking, reaching, and handling materials. Lifting up to 25 lbs may occasionally be required.

Why Join MMA?

• Be part of a mission‑driven organization supporting municipalities across Maine.
• Work in a collaborative, supportive environment dedicated to public service.
• Contribute to meaningful work that strengthens local government operations.
• Join a team that values professionalism, quality, and continuous improvement.

Outstanding Employee Benefits
MMA offers a highly competitive and comprehensive benefits package, including:

• 100% employer‑paid health and dental insurance for full‑time employees.
• Employer retirement contributions up to 10%, supporting your long‑term financial well‑being.
• Generous paid vacation, sick leave, and holidays, promoting strong work‑life balance.

Please include resume and cover letter