at CBRE in Portland, Maine, United States
Job Description
Remote Project Coordinator
Job ID
109651
Posted
14-Mar-2023
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Project Management, Property Management
Location(s)
Albany – New York – United States of America, Amarillo – Texas – United States of America, Atlanta – Georgia – United States of America, Baltimore – Maryland – United States of America, Birmingham – Alabama – United States of America, Charleston – West Virginia – United States of America, Charlotte – North Carolina – United States of America, Cleveland – Ohio – United States of America, Des Moines – Iowa – United States of America, Detroit – Michigan – United States of America, Houston – Texas – United States of America, Jackson – Mississippi – United States of America, Jacksonville – Florida – United States of America, Janesville – Wisconsin – United States of America, Little Rock – Arkansas – United States of America, Louisville – Kentucky – United States of America, Miami – Florida – United States of America, Nashville – Tennessee – United States of America, New Orleans – Louisiana – United States of America, Oklahoma City – Oklahoma – United States of America, Portland – Maine – United States of America, Raleigh – North Carolina – United States of America, Rochester – Minnesota – United States of America, Sioux Falls – South Dakota – United States of America, Springfield – Illinois – United States of America, Washington, D.C. – District of Columbia – United States of America
This position will be a remote role working out of the Nashville, TN office. We are open to anyone in the Eastern and Central time zones.
Job summary
The purpose of this position is to provide administrative support to the Project Management team.
Crucial duties and responsibilities
Oversees and handles project documentation and coordinates documentation revisions and distributions.
Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.
Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.
Enters project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.
Acts as a point of contact for intensified matters among the team.
Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & Key Performance Indicator’s. Assists with project administration results (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout). Other duties may be assigned
What you’ll need
Supervisory responsibilities
No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance, and/or training to coworkers.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
High School diploma or General Education Degree (GED) required. Associate’s Degree (AA/AS) , College Diploma in Architecture or Engineering Technology or equivalent preferred. Minimum of one year(s) of related experience.
Communication Skills
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Financial knowledge
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Reasoning ability
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
Other Skills and/or Abilities
Intermediate skills with project management software and Microsoft Office Suite products.
Proven organizational skills. Ability to complete multiple tasks as assigned.
Scope of responsibility
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Why CBRE?
+ We provide extensive benefits including medical, dental, vision, 401K, PTO and more!
CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
