NWDB Admin Asst.

at Penobscot County Commissioners in Bangor, Maine, United States

Job Description

Job Summary: 

This position will provide administrative support to the executive director of the Northeastern Workforce Development Board (NWDB).

The Administrative Assistant helps plan, coordinate, and execute local workforce board meetings, committee meetings, project committee meetings, grant planning, program reviews/evaluations and monitoring, and events including work on strategies for marketing and outreach through print, email, and social media.

Essential Duties/Responsibilities:  

• Prepares documentation for formal agreements. 
• Manages online social media platforms. 
• Manages the board/staff related calendars and sends out reminders.
• Processes invoices and receipts for vendors and suppliers 
• Attends Board-related meetings and takes minutes for board/staff related meetings.
• Responds to emails and answering calls.
• Types letters and reports as may be required from time to time.
• Compiles and sends out bulk mailings.
• Proofreads and makes copies of documents.
• Assists in the planning and oversight of significant board related events.
• Makes reservations for various off-site business meetings
• Relays internal emails to staff and stakeholders
• Reserves equipment and conference rooms for presentations and in-office meetings
• Occasionally represents the NWDB at local meetings, taking notes and debriefing the executive director.
• Aids executive director in compiling and organizing workforce program monitoring efforts, including file reviews and participant interviews.
• Works closely with all project partners to assure successful completion of the project.
• Other duties as assigned.

Knowledge/Skills/Experience Required:

• Excellent time management skills
• Strong inclination for customer service 
• Excellent interpersonal skills 
• Ability to multitask
• Ability to pay attention to detail
• Creative thinking 
• Proper compositional practices
• Excellent phone etiquette
• Familiarity with office equipment
• Strong organizational skills 
• Polite, clear and compelling communication skills 
• Type 55 words per minute
• Ability to maintain website information

Education/Work Experience

Bachelor’s Degree in field of professional administration or four years combined education/work experience. Preference given to those candidates with administrative work experience in workforce development field

Certifications, Licenses, Registration:

Valid driver’s license

Physical Demands/Conditions/Requirements:

While performing the duties of this position, employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer and telephone keyboard. Light to moderate lifting is required (up to 30 lbs.)

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Occasional travel required.

Penobscot County provides equal opportunity to all qualified employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.