in Sagadahoc County, ME
Job Description
The Administrative Assistant supports a variety of tasks to ensure the efficient running of Custom Composite Technologies’ office and operations. This is a key role that supports the CEO and COO, as well as the General Manager of the business. Must have at least 1 year of experience as an office manager or executive assistant in a manufacturing environment.
Primary Responsibilities
Office Administration
- Answers calls and allows scheduled guests and deliveries into the building, always maintaining a friendly and professional demeanor.
- Orders and receives office supplies and submits receipts for tracking to finance
- Job Materials: orders, receives, submits for tracking to finance
- Maintains all calendars in the office
- Payroll: Use TCP Timekeeping software to produce payroll report.
- Payroll: Submits weekly payroll report to Payroll Specialist by 11:00 am Monday.
- Support the on-boarding of new employees
- Maintains ordering of merchandise and inventory control
- Works with COO and General Manager to make office improvements
- Help maintain and clean and tidy work environment in the office
- Sends holiday cards, invitations, and other communications to contact list
- Assist in organizing employee lunches, 25th anniversary event or other team meeting
- Attend business meetings and take notes, document action items as requested
- Other duties as assigned
Sales and Marketing Administration
- Responsible for updating and maintaining the accuracy of the Customer Relationship, entering data into the system and keeping it organized to support sales and marketing team efforts
- Adds New Lead for quoting to Inquiries in Teams/One Drive Server with bid documents for sales support.
- Provide event support as needed
Required Experience and Skills
- Proficient in Microsoft Office applications
- Familiarity with payroll systems
- Excellent and clear communicator
- Organized and detail oriented
- Proficiency in Monday.com CRM tool a plus
Experience Requirements:
- Must be able to read written instructions in English.
- Must be a United States Citizen or have current Green Card status.
- Must have a minimum of a GED or high school diploma. Associates or Bachelors degree or equivalent experience preferred.
