Business Office Manager

at First Atlantic Healthcare in Ellsworth, Maine, United States

Job Description

Seaport Village Healthcare the Inn at Seaport Village in offer luxurious Assisted Living, state-of-the art Skilled Nursing , rehabilitation services not offered anywhere else in Maine. We are a 91 bed facility located in Ellsworth, Maine with all private rooms including Assisted Living, Skilled Nursing Long Term Care. Our employees are dedicated and loyal caregivers with may years of industry experience. Under the ownership of First Atlantic Healthcare, Seaport follows in First Atlantic’s long standing reputation for excellence in Long Term Care. *This position must be performed on-site. Only candidates who live in, or who want to relocate to the area, will be considered. – Are you looking for variety and independence in your next role? – Do you enjoy juggling multiple tasks and being the reliable, go-to person in the office? Then this may be the opportunity you’ve been looking for.: We all work to promote a care environment. While you are supporting our Residents and Employees, you are supported with: * Tuition reimbursement and education support * Full time employees (30+ hours per week) have access to full benefits; medical, dental, vision, life, and disability * Paid Time Off available to all employees * 401(k) Retirement savings program * Child Care and Medical Flex Spending Accounts Business Office Manager Summary As the Business Office Manager, you are able to use your skills to support the entire facility. You are a key contact for Residents and Employees; responsible for handling of resident personal funds, handling incoming payments, billing, collections, accounts payable and in addition, you manage employee new hire, benefit and payroll responsibilities. Essential Job Functions: * Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents. * Work with family members and residents to ensure a good understanding of the financial responsibilities to the facilities * Participate in the resident admission process by providing explanations of the facility’s rates, billing cycle and payment terms, including collecting the first month’s advance payment upon admission. * Prepare and submit monthly resident billings for services provided. * Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments. * Monitor and manage the accounts receivable and collection processes. * Pursue past due accounts persistently and maintain proper back-up documentation. * Obtain and submit all required documentation to bill third party payers as per program/company guidelines. * Maintain financial records including cash receipts, cash disbursements; accounts receivable, accounts payable, payroll journal, and general ledger as directed. * Prepare and submit reports on a timely basis as required and directed by Administrator, this company, and governmental agencies. * Provide statistics to audit and reimbursement for year-end processing. * Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties. * Create a positive on-boarding experience for new hires. * Bi-weekly payroll responsibilities Office Manager Minimum Qualifications: * Bookkeeping experience. * Excellent computer skills; ability to MS Office suite of products, as well as experience with financial systems. * Amazing customer service and communication skills. * Excellent self-discipline and patience. * Self-motivated, able to keep up with this demands of this position. * Genuine caring for and interest in elderly and disabled people in a nursing facility. We want to support your work and life balance, so we have flexible shifts available – and would love to speak with you about what interests you. * Flexible Shifts * Pay On Demand: Daily access to your paycheck * Tuition reimbursement * Full time employees have access to full benefits; medical, dental, vision, and disability * Employer paid life insurance * Flexible savings account, including medical dependent * Paid Time Off available to all employees * 401(k) Retirement savings program with employer contribution State of Maine requires Covid-19 Vaccination.

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Job Posting: JC248701152

Posted On: Sep 28, 2023

Updated On: Dec 29, 2023

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