Executive Assistant (Relaxx App)

at Cianbro in Pittsfield, Maine, United States

Job Description

Relax Inc is the advanced app for achieving peace, happiness, tranquility, and relaxation through understanding of the body and mind. This advanced organization is in needed of a talented professional to join our team.

We have an immediate, opening for an Executive Assistant who will support executive-level leadership with dedicated executive administration. This will be a part-time position based out of Pittsfield, ME.

Responsibilities will include:

First point of contact for existing and prospective clients both face to face and virtually.
Prioritize client visits and arrange teleconferences, domestically and/or internationally.
Track internal and external contacts and maintain contact database.
Organizing and scheduling meetings, sending invitations and reminders, as well as coordinating catering when necessary.
Managing the executive's calendar, including making appointments, scheduling travel, and prioritizing the most sensitive matters.
Draft communication pieces, including PowerPoint presentations on behalf of the executives.
This role will include frequent interaction with senior-level personnel, directors, and external business partners to assist with organizational objectives.
Maintaining comprehensive and accurate records and streamline administrative processes.
Performing minor accounting duties.
Must be proficient in MS Office Suite, QuickBooks preferable, ready to learn other software such as Canva, HubSpot, etc. as needed.
Provide monthly reporting, use of Excel spreadsheets.
General office manager duties as needed such as ordering supplies and equipment, etc.
Maintain confidentiality in all aspects of team and company information.
Must be a self-starter and able to operate independently with minimal supervision.
Other duties may be assigned as necessary.

Cianbro is an employee owned, tobacco-free, equal opportunity employer of women, minorities, veterans, individuals with disabilities and other protected categories.

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Job Posting: 988588

Posted On: Sep 21, 2023

Updated On: Oct 25, 2023

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