Administrative Assistant 2

at Sodexo in Rumford, Maine, United States

Job Description

Unit Description

Facilities/Maintenance careers are challenging! But you get results. Bring us your drive and dedication, and we’ll provide the growth opportunities you’ve been searching for.

Are you seeking a rewarding and challenging career that allows you to make a difference?

Sodexo is seeking an Administrative Assistant 2 for a great two-hospital health system including Rumford Hospital & Bridgton Hospital, to support the day-to-day operations. Under the direction of the Facilities Director, the Facilities Administrative Assistant II will support and coordinate all administrative matters relating to the Facilities Department supporting a Monday-Friday schedule on day shift. The successful candidate will assist the department’s purchasing activities, follow-up with vendors, support operations and department Computerized Maintenance Management System (CMMS) system. Responsibilities include logistical reports, compile & update weekly status charts, and financial reporting. It is preferred that the candidate have specific healthcare knowledge and experience with Life Safety, Department of Health Inspections, Joint Commission Audit Preparation, and Tracking Data, but not required.

Qualifications Requirements/Skills:

+ Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

+ Experience with handling expense reports and travel accommodations

+ Experience with handling financial reports and purchase order systems

+ Experience with CMMS systems – Work Order/Preventive Maintenance Systems

+ Experience with managing PO Log and Vendor Management

+ Great phone presence with focus on customer service

+ Self-Starter – Ability to work autonomously

+ Ability to multi-task and be task orientated

+ Previous C-Suite support experience strongly preferred

The successful candidate will:

+ Be detailed oriented, flexible, and have ability to manage multiple priorities.

+ Have excellent organization, communication and project management skills.

+ Demonstrate strong attention to detail.

+ Work as a team player and can work independently.

+ Demonstrate the initiative to seek solutions, resolve issues and have a hunger to grow and develop in this role.

Sodexo offers a full array of benefits including paid time off, holidays, medical, dental, vision, 401K and access to ongoing training and development programs, tuition reimbursement, plus health and wellness programs.

Employees who work in Healthcare and Seniors are required to be fully vaccinated against COVID-19 as a term and condition of employment at Sodexo, absent a legally required exception, and are required to report their vaccination status and upload proof of vaccination via an online portal.

Working for Sodexo:

How far will your ambition, talent and dedication take you? Sodexo fosters a culture committed to the growth of individuals through continuous learning, mentoring and career growth opportunities.

Not the job for you?

At Sodexo, we offer Facilities Management positions in Corporate, Schools, Universities, Government and Agencies, Healthcare and Senior Living locations across the United States.Continue your search for Facilities Management jobs ( .

What We Offer

Sodexo offers fair and equitable compensation, partially determined by a candidate’s education level or years of relevant experience. While the budgeted range for the position is posted, Sodexo salary offers are based on a candidate’s specific criteria, like experience, skills, education and training.

Position Summary

Performs a wide range of administrative and general support duties. Frequently communicates with senior-level internal and external contacts and is regularly exposed to confidential data. Works within established procedures with a moderate degree of supervision. Understands how the assigned duties relate to others in the team and how the team integrates with other teams.

This position resides in-unit or above-unit.

Qualifications & Requirements

Basic Education Requirement – High School Diploma, GED or equivalent

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

Location US-ME-LEWISTON | US-ME-Bridgton | US-ME-Rumford

System ID 964270

Category Administrative

Employment Status Full-Time

Posted Range $16.3462 to $24.5913

Company : Segment Desc HOSPITALS


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Job Posting: JC241354882

Posted On: Jun 03, 2023

Updated On: Jun 14, 2023

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