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Executive Assistant

at Knox County Homeless Coalition in Rockland, Maine, United States

Job Description

Knox County Homeless Coalition (KCHC) is hiring an Executive Assistant to join our team! This job will be rewarding, fun, and creative in a growing and innovative non-profit organization. The Executive Assistant will be part of first time events, creation of an affordable housing model program, and so much more! There is room for this team member to contribute their organizational and creative ideas while supporting KCHC’s mission and work.

Knox County Homeless Coalition offers comprehensive programs and services to adults, families, and youth in Midcoast Maine. We support community members through our wrap-around programming, including Comprehensive Case Management services, The Hospitality House Family Shelter, and The Landing Place Youth Program. Everything we do is delivered with respect, dignity and genuine caring, delivering on our promise of home, help and hope.

The Executive Assistant will provide high-level executive support, manage calendars, schedule meetings, coordinate logistics, prepare materials, and provide general administrative support for the Executive Director and leadership team, as well as the Board of Directors on occasion. Other duties include supporting key fundraising activities, including, but not limited to, major donor prospect research, donor appeal mailings, acknowledgement letters, and fundraising events, and project management support for select agency, client, and external projects.

The ideal individual will have the ability to exercise sound, independent judgment in a variety of situations, and to handle confidential matters and information with discretion, professionalism, and diplomacy. The Executive Assistant must be creative, resourceful, an excellent problem solver, highly organized, and enjoy working within an environment that is mission-driven, strengths-based, and client-focused. A positive attitude, flexibility, and sense of humor are a must!

The Executive Assistant will possess extremely strong written and verbal communication skills, administrative skills, organizational skills, project management skills, attention to detail, and the ability to manage competing priorities and deadlines. Frequent interruptions and changing priorities are to be expected. Must be proficient with current technology, including Google Suite, as well as the ability to learn new software easily. Experience with Little Green Light or an equivalent donor database is a plus!

Qualified candidates for this position will have a minimum of 4 years of executive or administrative experience supporting senior level staff, or be able to articulate how their experience and/or skills prepare them for the role as defined. Nonprofit experience, a plus! A valid driver’s license is required, and tasks may require travel around the Midcoast region.

This position will pay $25-$27/hr, based on experience. KCHC offers a competitive salary and benefits package, including employer-supported health insurance plans (employer pays up to 95% and contributes to a health savings account), optional dental and vision plans, life insurance, short term disability insurance, retirement plan with a 3% employer match, paid time off (starting at 15 days per year), 14 paid holidays (including your birthday!), and additional time off in the summer.

Background and license checks will be required of final candidates.

To apply, please submit a resume, and a cover letter explaining why you would be a great fit for our team to careers@homehelphope.org. Applications will be reviewed on a rolling basis until the position is filled.

Knox County Homeless Coalition is an equal opportunity employer committed to team development and a supportive respectful culture. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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Job Posting: 902167

Posted On: Mar 10, 2023

Updated On: Sep 19, 2023

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