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Global Event Coordinator

at WTW in Portland, Maine, United States

Job Description

Summary of Role

This position will support the WTW Global Events Managers as a member of the team delivering in-person and virtual event programs focused on client engagement, demand generation, and thought leadership. This role will support the full event life cycle from conceptualization to implementation to post-event analysis. Candidates must have strong organizational skills, acute attention to detail, and proven agilty in a fast-paced and dynamic environment. Responsibilities will range from leading events on their own, to supporting event workstreams for some of WTW’s largest and most exciting strategic event priorities. Candidate should be client-focused and passionate about delivering a compelling experience for WTW’s clients and prospects.

Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.

The Role

+ Lead and support a variety of WTW-led conferences, third party industry events, and digital programs led by the Global Events team across our different geographies and segments.

+ Ensure all event workstreams and stakeholders are tracking to project plans and meeting deadlines.

+ Support country/city/venue sourcing for event selection.

+ Create event registration sites for live and virtual programs in Cvent.

+ Lead and support event logistics to include F&B management, rooming lists, production, giveaway sourcing, transportation, signage production, badging, awards, etc.

+ Vendor management

+ Post event reconciliation, measurement, and reporting

+ Support of internal and external communication workstreams.

+ Management of invoicing and payment processes.

+ Event budget management and tracking.

The Requirements

+ 2+ years related experience

+ Strong project management skills

+ Strong multi-tasking and time management skills

+ Ability to effectively prioritize tasks while managing several projects in a fast paced and dynamic environment

+ Can work autonomously while also being a collaborative team member

+ Proactive

+ Excellent interpersonal skills

+ When interacting with our stakeholders, internal and external, manage any high-pressure priorities with grace and top notch interpersonal engagement.

+ Experience with event management software Cvent.

+ Understanding of virtual event platforms to include Microsoft Teams, Webex, and Zoom

+ Enjoy working with international teams and learning a variety of different areas of the WTW business.

+ Experience and willingness to perform some manual work for event setups and tear down of events.

+ Willingness to travel as needed including some occasional evening and weekend work.

WTW may be subject to employment-related COVID-19 vaccination mandates from time to time in certain jurisdictions that may require certifying and providing documentation of vaccination against COVID-19 to work in a WTW office.

EOE, including disability/vets

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Job Posting: JC228914013

Posted On: Nov 19, 2022

Updated On: Jan 05, 2023

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