OCFS Procurement Specialist

at State of Maine, Bureau of Human Resources in Augusta, Maine, United States

Job Description

OCFS Procurement Specialist

Augusta , Maine , United States | Human Services | Full-time Apply by: Oct. 7, 2022 Apply with Linkedin Apply

Department of Health and Human Services (DHHS)Management Analyst IIOpening Date: September 26, 2022 Closing Date: October 7, 2022Job Class Code: 0393

Grade: 24 (Pro/Tech Svcs)

Salary: $47,340.80 – $63,814.40/yr.Position Number: 03030-4108

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State’s population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office of Child & Family Services (OCFS), within DHHS is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine. We have a current vacancy in our Augusta office.

Core Responsibilities:

As a Procurement Specialist within the Operations unit, you will play a key role in provision and quality of community-based services. Through collaboration with OCFS program management, legal counsel, and staff from other offices within DHHS, you will write, submit, and follow through with all processes involved in contracting with community providers. You will accomplish this by:

+ Following procurement processes and timeframes.

+ Obtaining information from OCFS and other DHHS staff as necessary to develop a legally sound contract, including funding amounts and sources, scope of service and performance measures.

+ Completing documentation as required by the Division of Contract Management.

+ Managing the process and deliverables to meet deadlines.

+ Tracking and analyzing contract expenses and performance in partnership with program staff to ensure resources are used effectively.

You will be responsible for maintaining information relating to the procurement process, including invoices, contracts, and other documentation in both electronic and paper files. You will also be responsible for assisting the team on other procurement-related tasks, as well as reconciling payment issues that may arise with providers.

Minimum Qualifications:

To qualify, you must have eight (8) years of education, training and/or experience analyzing, evaluating, and developing improvements to organizational and/or managerial systems, programs and practices. The background of well-qualified candidates will demonstrate expertise in the following areas:

+ Exceptional written communications skills.Please provide a technical writing sample with your application materials.

+ Ability to use Microsoft Office products, including advanced skills in Word and Excel.

+ Ability to analyze data gathered, develop information and documentation, and consider solutions or alternative methods of proceeding in order to recommend changes and modifications.

+ Ability to summarize findings, prepare reports, and recommend changes in organizational structures, programs, policies, procedures, or practices in administrative, financial, records, and information management systems.

+ Knowledge and/or experience procurement (preferred).

Application Information:

Please submit all documents or files in a PDF or Word format. For additional information about this position please contact Rebecca Harvey, OCFS Procurement Manager, at (207) 624-7939 or by email at To apply, please upload a recent resume (if available) and cover letter addressing each of the preferred skills/experience areas above. To request a paper application, please contact ( .


No matter where you work across Maine state government, you find employees who embody our state motto-“Dirigo” or “I lead”-as they provide essential services to Mainers every day. We believe in supporting our workforce’s health and wellbeing with a valuable total compensation package, including:

+ Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

+ Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,345.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

+ Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .

+ Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

+ Retirement Plan – The State of Maine contributes 13.16 % of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

+ Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

+ Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

+ Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .

+ Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

+ Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive four weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act ( .

+ Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

+ Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness ( .

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.

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Job Posting: JC224803909

Posted On: Sep 28, 2022

Updated On: Oct 09, 2022