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Accounting Assistant Technician

at State of Maine, Bureau of Human Resources in Hallowell, Maine, United States

Job Description

Accounting Assistant Technician

Hallowell , Maine , United States | Accounting & Finance | Full-time | Partially remote Apply by: Nov. 17, 2022 Apply with Linkedin Apply with IndeedApply

Accounting Assistant Technician

Job Class Code: 0310

Pay Grade 14

Opening Date: November 3, 2022

Closing Date: November 17, 2022

The Maine Public Utilities Commission seeks a highly motivated individual to fill a full-time Accounting Assistant Technician position in the Administrative Division.

This position provides accounting, purchasing and clerical services. Responsibilities include the research of invoices and travel vouchers to verify for accuracy, entry of all accounts payables into the Advantage system, research and verification of all cash receipts, preparation of cash deposits, entry of CR’s into the Advantage system, maintenance of the agency’s fixed assets records and the acquisition of all supplies, including the submission of orders and verification of receipt. The position provides reports of financial information, as requested. In addition, this position provides clerical support including but not limited to filing, typing, serving as the backup receptionist, and assisting the administrative assistant to the commissioners, the Clerk of the Commission, Legislative liaison and the Emergency Services Communication Bureau.

DESCRIPTION: This is complex office and administrative accounting support services work requiring a solid knowledge in applying bookkeeping principles to maintain routine, standardized accounting and financial records. Responsibilities require independent judgment in prioritizing assignments and selecting the most appropriate course of action within established operating procedures. Work is performed under general supervision.

REPRESENTATIVE TASKS: (A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned).

? Reviews and verifies the correctness and classification of transactions posted to accounting journals, general ledger accounts, and other subsidiary records in order to assist in ensuring the accuracy of records.

? Reviews and processes accounts payable, accounts receivable, travel expenses, financial contracts, pre- and post-audit billings and payments in order to assist in ensuring compliance with state policies and procedures and satisfy financial obligations.

? Sets-up, monitors, and makes adjustments and closing entries for books, ledgers, and journals in order to assist in documenting financial activity for a project or program.

? Reviews and balances subsidiary and control accounts, collections, inventory, and other accounts to assist in ensuring reasonableness and accuracy.

? Prepares financial and statistical reports such as statements of cash receipts and disbursements, accounts payable and receivable, supporting schedules, profit and loss, and other detail and summary reports in order to assist in providing pertinent information about financial operations to accounting personnel and program staff.

? Applies knowledge of GAAP and agency accounting systems, procedures, and structure to troubleshoot existing systems, test new systems, and report functionality in order to assist accounting staff in problem resolution and system testing activities.

? Monitors status of accounts, budgets, and contracts in order to assist in providing information to accounting staff.

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED: (These are required to successfully perform the work assigned).

? Knowledge of general accounting principles and procedures.

? Knowledge of bookkeeping principles and practices.

? Knowledge of spelling, punctuation, grammar, and business English.

? Knowledge of office methods and procedures.

? Knowledge of business mathematics.

? Ability to verify, code, compute, and/or reconcile data on standard documents.

? Ability to perform detailed work involving written or numerical data.

? Ability to prepare complete and accurate accounting and financial reports and

statements.

? Ability to type varied routine business correspondence from draft or original source

documents to revised or final form.

? Ability to organize and maintain computerized and/or manual files.

MINIMUM QUALIFICATIONS: (Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience).

An Associate’s Degree in Accounting or a closely related field and one (1) year of accounting or auditing experience OR a three (3) year combination of education and responsible accounting or auditing experience.

Salary: The position is Pay Grade 14 ($33,904.00 – $46,924.80 annually).

Benefits:

No matter where you work across Maine state government, you find employees who embody our state motto-“Dirigo” or “I lead”-as they provide essential services to Mainers every day. We believe in supporting our workforce’s health and wellbeing with a valuable total compensation package, including:

+ Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

+ Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,996.70-$12,937.34 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

+ Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

+ Dental Insurance – The State of Maine pays 100% of employee-only dental premiums.

+ Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee for this position.

+ Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

+ Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

+ Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

+ Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

+ Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act (https://www.maine.gov/bhr/state-employees/rules-policies/policy-practices-manual/Employee-Rights-and-Responsibilities-Federal) .

+ Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

+ Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/)

Application Instructions:

Interested applicants need to apply online by selecting the “Apply for this opening” button and also uploading a cover letter and a current resume. If you require a paper application please go to the following link: https://www.maine.gov/bhr/state-jobs/application-process.

Contact Information:

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Job Posting: JC224352811

Posted On: Sep 22, 2022

Updated On: Nov 20, 2022