Office Manager

at State of Maine, Bureau of Human Resources in Ellsworth, Maine, United States

Job Description

Office Manager

Ellsworth , Maine , United States | Administrative & Office Support | Full-time Apply by: Oct. 3, 2022 Apply with Linkedin Apply

Department of Health and Human Services (DHHS)Office Specialist I Manager SupervisorOpening Date: September 20, 2022Closing Date: October 3, 2022Job Class Code: 6549

Grade: 19 (Admin Services)

Salary: $18.53/hr – $25.66/hrPosition Number: 02022-1211

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State’s population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Division of Facilities Management is a statewide unit within DHHS that coordinates facilities and operations, performs diverse administrative functions, and provides clerical support services to the Department. This recruitment is being conducted for a current vacancy based in Ellsworth. This position also provides oversight for the Machias office, so travel will be required.

Core Responsibilities:

The Office Manager position is responsible for the onsite facilities management and oversight of operations for two medium-sized district offices. Work includes, but is not limited to:

+ overseeing routine building maintenance needs and initiating action to report and/or resolve facility issues;

+ coordinating, scheduling, directing and escorting repair services and trades within the buildings;

+ conducting and recording fire drills, security alarm and access system checks;

+ maintaining and issuing/ending building access;

+ performing and/or coordinating on-site ergonomic assessments, and recommending; improvements to workspaces, equipment and ergonomics;

+ troubleshooting basic computer hardware and software problems;

+ interviewing, hiring, training and supervising reception and float personnel

Minimum Qualifications:

In order to qualify, you must have competency in applying a proficient knowledge of office operational processes to perform advanced work in coordinating and performing multiple distinct office support functions for a large office or multiple smaller units.

SUPPLEMENTAL QUESTIONS: In addition to the application form, please addresseachof the following supplemental questions to be scored properly:

+ The Office Specialist I Manager Supervisor identifies the routine maintenance needs of buildings and initiates actions to resolve those problems. Briefly summarize those aspects of your background that have provided you with the technical knowledge necessary to evaluate these needs in order to take appropriate actions and the experience you have in resolving these matters.

+ The Office Specialist I Manager Supervisor must look at the building operations as a whole, not as three distinct divisional offices, in order to coordinate and integrate certain work objectives. Describe your approach to creating an environment that fosters this collaboration.

+ The Office Specialist I Manager Supervisor is responsible for supervising subordinate personnel. Describe your experience with managing others.

Application Information:

Please submit all documents or files in a PDF or Word format. For additional information about this position please contact Scott Cates, Business Manager, at (207) 561-4101. To apply, please upload a a cover letter addressing the supplemental questions, a resume, aand copies of post-secondary transcriptspostmarked on or before the recruitment closing date. To request a paper application, please contact ( .


No matter where you work across Maine state government, you find employees who embody our state motto-“Dirigo” or “I lead”-as they provide essential services to Mainers every day. We believe in supporting our workforce’s health and wellbeing with a valuable total compensation package, including:

+ Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

+ Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,345.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

+ Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .

+ Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

+ Retirement Plan – The State of Maine contributes 13.16 % of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

+ Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

+ Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

+ Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .

+ Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

+ Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive four weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act ( .

+ Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

+ Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness ( .

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.

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Job Posting: JC224352813

Posted On: Sep 22, 2022

Updated On: Oct 06, 2022