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Course & Conference Planner

at The Jackson Laboratory in Bar Harbor, Maine, United States

Job Description

The Course and Conference Planner is expected to plan, organize and manage administrative support activities for scientific courses, workshops, symposia and other educational program events as needed. This position requires interaction with internal and external scientific faculty, grant agencies, internal and external attendees, internal facilities staff, grants office staff and external vendors ensuring that all participation goals and educational program plans are delivered effectively and at a very high standard.

Key Responsibilities & Essential Functions: Provide onsite, operational support for courses, workshops and conferences at all JAX campuses and intermittently across the US and the globe. (25%).
Schedule and track scientific organizing committees as required in order to plan, budget, produce and administer programs. (25%)
Model, manage and administer course and workshop budgets, including monthly reconciliations, this includes management of travel for up to 300 external faculty participants per year. (20%)
Develop, edit and order marketing collateral materials associated with educational programs, this includes significant effort using sitecore and editing educational program webpages (15%)
Provide significant project planning effort in order to develop and deliver courses and workshops. (15%)

Other Knowledge, Skills, and Abilities:
Minimum requirements are a high school degree 2 years' experience working as a Meeting Planner or in a related profession. B.S./B.A preferred.

Demonstrated excellent skills in effective and professional verbal and written communication
Ability to accomplish multiple priorities, meet deadlines, and function effectively under pressure.

Demonstrated, proven positive team player.

Able to multi-task on a variety of assignments while remaining focused and professional. Needs to be flexible and adaptable in dealing with changing priorities and tasks.

Demonstrated successful events planning or educational programming skills with the ability to manage details of multiple and complex educational efforts that have distinct and firm calendars, deadlines and schedules.
Ability to manage priorities that accurately reflect the relative importance of activities or job duties, and effectively carry out education program goals in a manner that increases the positive awareness of JAX as an institution.

Demonstrated success in planning and negotiation, particularly for off-site events.

Excellent interpersonal skills with the ability to effectively deal with a wide variety of people and personalities internal and external to the organization.

Must possess and maintain a valid driver's license.

Some travel required.

Education Required: High School Diploma or GED
Education Preferred: Bachelor's Degree
Experience Required: 2 years
Experience Preferred: 2 years

About JAX:
The Jackson Laboratory (JAX) is an independent, nonprofit biomedical research institution with more than 2,400 employees. Headquartered in Bar Harbor, Maine, it has a National Cancer Institute-designated Cancer Center in Augusta, Maine, a genomic medicine institute in Farmington, Connecticut, and facilities in Ellsworth, Maine, Sacramento, California, and Shanghai, China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.
JAX employees work in a collaborative, value-driven, and team-based environment where the focus is on advancing science and improving patients' lives. Researchers apply genetics to increase the understanding of human disease and advance treatments and cures for cancer, neurological and immune disorders, diabetes, aging, and heart disease. JAX was voted among the top 15 "Best Places to Work in Academia" in the United States in a poll conducted by The Scientist magazine!

EEO Statement:
The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

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Job Posting: 796353

Posted On: Aug 05, 2022

Updated On: Aug 05, 2022