Site Supervisor - School Year

at Waldo Community Action Partners in Belfast, Maine, United States

Job Description

Monthly Incentive of $200 Available- payable until September 2022 for all active full and part time employees in our Early Child  Program.

Sign on Incentive of $500 Available- $200 payable after successful completion of 90 days, $300 payable after successful completion of one year of employment.

The Site Supervisor facilitates effective teamwork at assigned sites through supervision and support of teaching staff. This position promotes a culture of collaboration, professional reflection and learning.


Effective Staff Management:

1. Assist staff in carrying out daily classroom duties as necessary including providing direct support, training, technical assistance.
2. Establishes staff schedules, including approval of time off requests, and coordinates placement of classroom substitutes.
3. Assists with classroom coverage when necessary.
4. Ensures primary caregiving and continuity of care practices are followed.
5. Provides direct supervision of assigned sites and staff including but not limited to:
    a. Monthly reflective supervision to Lead Teachers and other staff as needed.
    b. Monthly site visits and reports.
    c. Facilitates monthly staff meetings.
    d. Assists with staff coverage as needed.
    e. Provides in classroom support as needed.
    f. Participates in Family Team Meetings and Case Conferences/Reviews as needed.
    g. Requests assistance from Program Managers/Coordinators as necessary to support the nutrition, health, mental health and      disabilities needs of children.
    h. Monitors site needs and communicates budgetary needs to Early Childhood Director.
    i. Annual evaluations of direct service staff.
6. Makes recommendation for professional development for staff to Early Childhood Director
7. Supports staff to maintain compliance and deadlines with timelines and policies.
8. Collaborates with Site Supervisors and Director regarding teacher site/classroom assignments.
9. Participates in new hire interviews as applicable for site openings. Conduct site visits with
candidates as necessary.

Promoting achievement for children and families:

1. Assists in promoting education outcomes for children by:
     a. Collaborates with Special Services Manager and Mental Health and Prevention Manager as necessary to ensure services for eligible children are received.
     b. Assist in annual developmental, behavioral, and health screening of children.
     c. Participate in and facilitate, when necessary, case conferences between Family Advocates and classroom staff.
     d. Monitors education plans and other required documentation for children and classrooms.
     e. Facilitates team lesson planning, using children’s progress data, to ensure effective teaching methods.
2. Maintains positive relationship with parents and assists in resolving parent and community complaints.
3. Teams with all classroom and family service staff to promote a positive work culture and positive environment for children and families.

Oversight of Head Start Center:

1. Ensures facilities can operate within Head Start and Maine Child Care Licensing Standards and monitors on a daily basis.
2. Participates in recruitment efforts of program participants to help maintain full program enrollment.
3. Works with Facilities Coordinator to address any facilities needs as they arise.
4. Assists in maintaining classroom inventory.
5. Assists in completing classroom environmental checks.

Records Coordination:

1. Administrative support ensures all Head Start performance standards and state licensing requirements are met.
2. Assists in oversite of Childplus database and reporting for assigned sites.
3. Provides Early Childhood Director with Monthly Summary on the education components of the program.


1. Adheres to Maine Rules for Licensing of Child Care Facilities and the Head Start Performance Standards and Head Start Act in all aspects of work.
2. Participates in and responsibility for some aspects of staff training.

Professional Growth and Development:

1. Maintains qualifications for this position as required by Head Start and state child care licensing regulations.
2. Attends professional development opportunities presented by Head Start or other professional organizations as appropriate.
3. Attends all regularly scheduled Head Start meetings, trainings and events including, but not limited to, team meetings, and WCAP staff days.
4. Keeps up to date on State and Federal regulations governing the program.
5. Maintains CLASS reliability and complete CLASS observations in sites as requested.

Leadership & Teamwork:

1. Builds cooperative goals and relationships of mutual trust.
2. Works in collaboration with Agency staff to facilitate a team environment.
3. Demonstrates effective communication skills in building relationships with all employees and clients.
4. Collaborates with all partner agencies to assure effective communication processes across agencies.
5. Adheres to Agency policies in the use of computer technology and all telecommunication devices.
6. Performs light housekeeping duties in classroom and building as necessary.
7. Shares monitoring of voice and email systems.
8. Follows Code of Conduct.

Safety and Wellness:

1. Actively promotes safety and accident prevention within the workplace.
2. Reports any unsafe conditions, incidents and/or accidents immediately.
3. Addresses all concerns in a timely manner in order to maintain site and building safety.
4. Promotes active supervision of children in sites.

Non-Essential Duties and Responsibilities:

1. May have purchasing and budget keeping responsibilities.
2. Performs additional duties as assigned.


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Job Posting: 672475

Posted On: Jan 21, 2022

Updated On: Feb 20, 2022