at The Jackson Laboratory in Bar Harbor, Maine, United States
Working under limited supervision, this position is responsible for administrative and coordination tasks in support of the Maine Cancer Genomics Initiative's (MCGI) Genomic Tumor Board (GTB) meetings.
The dynamic nature of this work requires that the ideal candidate be a self-starter, possess exemplary time management skills, be highly organized, identify and anticipate participating medical practice needs, and apply creative problem-solving skills to unique administrative challenges.
Reporting to the Medical Director, the successful candidate must have the ability to exercise diplomacy, handle highly sensitive and confidential information while exercising professionalism and discretion. The ability to routinely respond to time-sensitive requests outside of core work hours is required.
This position can be remote with ability to travel for meetings on occasion.
Facilitate, coordinate and provide real-time support for Genomic Tumor Board (GTB) sessions.
Serves as the primary point of contact for all internal and external parties participating in GTB sessions. Maintains updated participating practices contact lists and ensures communication and connection details are provided to all parties in an appropriate and timely manner. Follows-up with key advisors to ensure attendance for all roles are covered.
Direct communication with medical professionals including treating oncologists and medical practice nursing coordinators in the set up and running of MCGI GTB sessions, including communication about de-identified medical information such as cancer patient treatment histories.
Provides weekly status updates to the MCGI team regarding recent and upcoming GTB sessions. Troubleshoots and coordinates with the appropriate stakeholders to resolve any barriers to getting each GTB session run on schedule and providing the most value to hosting practice.
Annually, works with each practice to schedule GTB sessions for the coming year in a manner that both serves practice needs and supports an even schedule distribution of sessions for the MCGI team.
Coordinate administrative and record keeping aspects of the MCGI Continuing Medical Education (CME) credit offerings. This includes, but is not necessarily limited to, annual JAX-MMET CME membership maintenance, development and presentation of the annual CME charter to the JAX-MMET CME planning committee, preparation of CME and Maintenance of Certification (MOC) application materials, collection, archiving and preparation of CME-bearing event records, including the generation of event-specific CME summary reports. Provide compiled GTB and CME metrics to the MCGI Program Manager in support of the MCGI semi-annual program reports.
Coordinate and help develop MCGI-related genomic tumor board events, such as those associated with external study protocols and partner institutions. Support research next steps using MCGI GTB sessions data by running preliminary data analyses such as chart creations for trends analysis under the guidance of a scientific MCGI team member.
Bachelor's degree in a biological, chemical or physical science or healthcare and five (5) years (or Master's degree and three (3) years) of work experience in a scientific or medical environment and familiarity with medical practice workflows. Experience with standard administrative business processes.
Demonstrated ability to plan, organize, execute and record-keep for high-profile professional meetings. Exemplary time management and follow-up skills.
Able to deliver on both precision and purpose in achieving goals. Detailed oriented with exceptional oral and written communication skills. Able to work under hard deadlines on a variety of assignments while remaining focused and professional. Needs to be flexible and adaptable in dealing with changing priorities and tasks.
Self-starter. Excellent organizational skills and demonstrated ability to manage details accurately. Demonstrated ability to troubleshoot, bring solutions and drive resolution in partnership with team members.
Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, diplomacy.
Superior computer skills in Microsoft Office software including Outlook, Word and Excel.
The Jackson Laboratory (JAX) is an independent, nonprofit biomedical research institution with more than 2,400 employees. Headquartered in Bar Harbor, Maine, it has a National Cancer Institute-designated Cancer Center in Augusta, Maine, a genomic medicine institute in Farmington, Connecticut, and facilities in Ellsworth, Maine, Sacramento, California, and Shanghai, China. Its mission is to discover precise genomic solutions for disease and empower the... For full info follow application link.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.