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Accounts Payable Specialist II

at The Jackson Laboratory in Bar Harbor, Maine, United States

Job Description

Financial Services is seeking an Accounts Payable Specialist I/II to provide clerical/administrative support to the Accounts Payable area with major responsibilities including invoice preparation for data entry, reviewing source documents for authorization, completeness and accuracy and entering invoice information into the financial system.

Standard hours for this role will be 7:30 - 4:00, Monday - Friday. This role is currently working from home but will require ability to work on site once restrictions have been lifted.

Key Responsibilities:
Perform verification and reconciliation activities for travel and expense reports, vendor statements, and corporate credit cards. Working with the Manager AP, provides training to travelers and administrative staff to ensure compliance with the JAX travel policy.
Prepare and enter into Lawson purchase order and non-purchase order invoices for data entry for BH, CA, and CT. Reviews source documents for authorization, completeness and accuracy.
Post journal entries and manual checks, voids checks, processes redistribution requests, maintains vendor files; prepares spreadsheets and other ad hoc reports.
Interacts with vendors, department personnel, account representatives or other appropriate personnel regularly to resolve problems, keep all parties informed and to serve as a reference resource; composes correspondence pertaining to assignment.
Work schedule is subject to change based on operational demands, expectations are that work will be performed when assigned and to be consistently punctual.

Qualifications:
High School equivalency with at least 2-3 years of experience working in an office environment in which at least 2 years of office experience was in a financial environment or an Associate's degree in Business of related subject with at least 1 year of related experience.
Effective interpersonal relations skills sufficient to effectively work with a wide variety of people and personalities representing both internal customers and external suppliers. Must be able to present oneself in a positive manner through appearance, attitude and behavior.
Excellent organizational skills and demonstrated ability to manage details, gather data, compile information, and prepare reports.
Proficient skill level to perform data entry with a high degree of accuracy in a fast paced work environment
Strong communication skills to effectively communicate with others verbally and in writing.
Must have the ability to operate computer hardware/software applications that would normally be encountered in a business setting.
Ability to organize time effectively and work under time constraints, meet deadlines and prioritize work.

Please submit a cover letter of interest and resume!

About JAX:
The Jackson Laboratory (JAX) is an independent, nonprofit biomedical research institution with more than 2,400 employees. Headquartered in Bar Harbor, Maine, it has a National Cancer Institute-designated Cancer Center in Augusta, Maine, a genomic medicine institute in Farmington, Connecticut, and facilities in Ellsworth, Maine, Sacramento, California, and Shanghai, China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.
JAX employees work in a collaborative, value-driven, and team-based environment where the focus is on advancing science and improving patients' lives. Researchers apply genetics to increase the understanding of human disease and advance treatments and cures for cancer, neurological and immune disorders, diabetes, aging, and heart disease. JAX was voted among the top 15 "Best Places to Work in Academia" in the United States in a poll conducted by The Scientist magazine!

EEO Statement:
The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

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Job Posting: 670478

Posted On: Jan 17, 2022

Updated On: Apr 17, 2022