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Administrative Assistant - Equipment - Full-time -

at Cianbro in Augusta, Maine, United States

Job Description

The Administrative Assistant provides support to multiple departments within the Equipment Team. The office is a fast-paced environment that requires the ability to multi-task while maintaining a friendly and professional demeanor.

Job Responsibilities
Reception desk
Greets all office guests, answers incoming calls, and directs them appropriately
Maintains security by following procedures, monitoring logbook, and issuing access badges
Keeps a safe and clean reception area by complying with procedures, rules, and regulations
Administrative duties
Mail Pick up and Distribution
Monitors/Orders Office Supplies
Coordinates team meetings, events, and team member travel arrangements
Manages/Tracks Vehicle Registrations and EZ-Pass Distribution
Prepares communications; memos, emails, invoices, reports, and other correspondence
Creates and maintains filing systems, both electronic and physical
Miscellaneous office duties as directed
Payroll
Process weekly payroll, expense reports, and troubleshoots payroll related issues
Accounts Payable
Accurately reviews, codes, processes vendor invoices, and prepares X-hire rental invoices
Reviews/reconciles invoice discrepancies and troubleshoots discrepancies with purchasers and/or vendors
Accounts Receivable
Creates and processes invoices, prepares cash deposits, performs monthly petty cash reconciliations, and updates status of aging invoices
Qualifications/ Requirements
Two-year degree in Business or equivalent job experience
Accounts Payable, Accounts Receivable & Payroll experience recommended (familiarity with Davis Bacon a plus)
Must have experience with Microsoft Office (Outlook, Word, Excel, and PowerPoint). Microsoft Access is a plus
Must have strong attention to detail
Ability to manage multiple projects and prioritize to meet deadlines in a fast-paced office environment
Strong communication and people skills with the ability to interact effectively
Ability to work with a high level of autonomy and as a member of a team
Ability to focus and be productive in an open office environment
Demonstrated ability to exercise discretion and diplomacy when dealing with confidential and sensitive matters
Cianbro is an employee-owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status.

Cianbro is an employee owned, tobacco-free, equal opportunity employer of women, minorities, veterans, individuals with disabilities and other protected categories.

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Job Posting: 668786

Posted On: Jan 14, 2022

Updated On: Mar 08, 2022