Associate Course and Conference Planner

at The Jackson Laboratory in Bar Harbor, Maine, United States

Job Description

The Associate Course and Conference Planner will work with the established Planning Team members to assist with planning, organizing and managing administrative support activities for scientific courses, workshops, symposia and other educational program events as needed. This position requires interaction with internal and external scientific faculty, grant agencies, internal and external attendees, internal facilities staff, grants office staff and external vendors ensuring that all participation goals and educational program plans are delivered effectively and at a very high standard.


Key Responsibilities:

To assist the Planning Team with providing planning and onsite operational support for JAX courses, workshops and conferences.

Schedule, and track scientific organizing committees and Course and Workshop participants as required in order to plan, budget, produce and administer programs.

Assist with the development, editing and ordering of marketing collateral materials associated with educational programs

Learning to use, and utilizing, computer software and platforms, including Cvent, Sitecore and Wrike, to support the planning of courses, to organize course data, and to edit educational program webpages



B.S./B.A. Preferred

A demonstrated ability to be a strong team player, as well as an ability to work independently, as appropriate.

Exceptional organizational skills, including the ability to help plan, schedule, and successfully execute projects to successful conclusion.

Strong interpersonal and communication skills that will enable the individual to work in a high-profile environment and to effectively deal with a wide variety of people and personalities requiring discretion, judgment, tact and diplomacy; astute judgment to recognize limits of responsibility and direct issues beyond level of responsibility to appropriate personnel. Discretion required.

Travel may be required. Must possess and maintain a valid driver's license.


About JAX:

The Jackson Laboratory (JAX) is an independent, nonprofit biomedical research institution with more than 2,400 employees. Headquartered in Bar Harbor, Maine, it has a National Cancer Institute-designated Cancer Center in Augusta, Maine, a genomic medicine institute in Farmington, Connecticut, and facilities in Ellsworth, Maine, Sacramento, California, and Shanghai, China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.

JAX employees work in a collaborative, value-driven, and team-based environment where the focus is on advancing science and improving patients' lives. Researchers apply genetics to increase the understanding of human disease and advance treatments and cures for cancer, neurological and immune disorders, diabetes, aging, and heart disease. JAX was voted among the top 15 "Best Places to Work in Academia" in the United States in a poll conducted by The Scientist magazine!


EEO Statement:

The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

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Job Posting: 650126

Posted On: Dec 06, 2021

Updated On: Jan 27, 2022