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Executive Administrative Assistant/ Office Manager

at Cianbro in Falmouth, Maine, United States

Job Description

This position will support the Infrastructure Market and report directly to the Vice President and General Manager. Along with the responsibilities listed below this position is responsible for organizing and coordinating office operations, procedures, and resources to ensure organizational effectiveness and efficiency.

 

Job Responsibilities

Portray a positive, professional image to senior management, the public, clients, and team members; maintain a professional Cianbro office environment

Prepare reports, meeting minutes, memos, letters, statements, and other documents, using word processing, spreadsheet, database, or presentation software

Manage all aspects related to the operation of the office (calls, calendar, appointments, travel, etc.)

Organize and assist in planning meetings, events, and hosting client visits - internal/external

Provide executive administrative assistance as directed, including scheduling, correspondence, and communication.

Manage a wide variety of specialized projects as determined appropriately. Complete assignments by establishing objectives; determining priorities, managing time, gaining the cooperation of others; monitoring progress; problem-solving; making adjustments to plans

Supervise office staff through coaching, recognition, and performance

Provide daily administrative support of office supplies and budget

Maintain strict confidentiality regarding business-sensitive information.

 

Qualifications/Requirements

The ideal candidate will have a 2-year business degree or 5 years of experience in a professional office environment or equivalent combinations of training and related experience

Exceptional writing, problem-solving and personal communication skills are essential

Must be proficient with Word, Excel, and PowerPoint

Advanced administrative and organizational skills

Self-starter with the ability to multi-task and communicate effectively with team members at all levels of the company

Discretion, a high level of professionalism, strong attention to detail, the ability to effectively multi-task are essential

Knowledge of Concur Travel Program or similar experience with booking corporate travel.

 

Cianbro is an employee-owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, or genetic information.

 

Cianbro is an employee owned, tobacco-free, equal opportunity employer of women, minorities, veterans, individuals with disabilities and other protected categories.

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Job Posting: 648724

Posted On: Dec 03, 2021

Updated On: Dec 03, 2021