Lead, Sponsored Project Accounting

at The Jackson Laboratory in Bar Harbor, Maine, United States

Job Description

Under the direction of the Senior Manager, Accounting, Sponsored Research Administration (SRA), this position assists in supporting a team responsible for all aspects of accounting, billing, collection and reporting for restricted funds, inclusive of sponsored grants, contracts, gifts, endowments, and institutionally funded research and training programs; ensuring compliance with Federal regulations, sponsor/grantor requirements, and institutional policies and procedures. Critical thinking and personal initiative are required skillsets in ensuring completion of deliverables.


This position assists with external agency financial audits and is a key leader in the annual Single Audit, including the creation of the annual Schedule of Expenditures of Federal Awards, collecting and compiling the supporting documentation and necessary information for audit responses.


The Lead, SPA serves as advisor and partner to principal investigators, project directors, administrative staff and other key stakeholders, with regard to restricted financial reporting and related compliance matters. He/she is responsible for staying informed about financial compliance requirements, maintaining and supporting governing policies and procedures, identifying trends and areas of weakness and vulnerability, making recommendations to the Senior Manager when necessary, and driving projects that improve processes and areas of compliance.


Key Responsibilities:

Financial Accounting & Reporting:

Assistance of timely and accurate award set-up in the financial ERP.

Assures accurate and appropriate accounting of awards in compliance with sponsor requirements, generally accepted accounting principles and institutional policies and procedures.

Interprets policies regarding allowable, allocable, reasonable and consistent costing practices.

Ensures timely and accurate financial reporting and billing of projects to sponsors, including timely draws of federal funds.

Monitors budget and revenue reconciliations.

Oversees the monthly reconciliation of grant subsystems to the general ledger.

Interprets various accounting data, prepare/analyzes reports and recommends and/or initiates actions to be taken.


Assist with implementation of procedures for internal controls consistent with OMB Uniform Guidance, good accounting principles and institutional policies.

Assist with the management of the Effort Certification process.

Assists with audit schedules, including the Schedule of Expenditures of Federal Awards (SEFA) required for the annual Uniform Guidance Single Audit.

Prepares and provides initial requested data and information in connection with all audits of sponsored awards.

System Implementation and Management:

Assist with the design, testing, implementation and management of the grants and activities modules in the financial ERP, assuring it accommodates the accounting requirements for restricted funds.

Assist with resolution of system issues with the grants and activities modules and interface issues with other modules or systems.

Assists in the design and testing of interconnected systems and their related business process flows.

Leadership & Training:

Mentor a team of professional grant accountants; responsible for training and development of staff.

Assist with organization of the work of the SRA Accounting team to ensure deliverables and compliance requirements are met.

Remains current on federal regulations, Laboratory policies and procedures and best practices by self-learning, attending Laboratory meetings/training, and collaborating with other professionals.

Assists with the development and documentation of Laboratory policy and procedures; researches and evaluates pertinent professional and related literature to establish and/or recommend changes to accounting procedures or operations.

Provides training and mentoring to his/her team, other SRA and administrative staff, researchers and other key stakeholders.

Establishes a culture of exceptional support services.



Bachelor's degree or at least 7 years of directly relevant experience.

5 years of professional, relevant accounting experience with at least 2 years in a management position

Expert knowledge and professional application of accounting principles and practices in accordance with non-profit accounting standards and federal grant regulations

Demonstrated success in the oversight of enterprise resource planning systems including general ledger, activity/project accounting modules, journal entries, report writing capabilities, and testing procedures. Demonstrated experience with set up and maintenance of accounting systems

Effective management and supervisory skills - communication, organization, planning,... For full info follow application link.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

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Job Posting: 645969

Posted On: Nov 26, 2021

Updated On: Jan 08, 2022