Office Assistant II

at State of Maine, Bureau of Human Resources in Farmington, Maine, United States

Job Description

Office Assistant II

Farmington , Maine , United States | Administrative & Office Support | Full-time Apply by: Dec. 6, 2021 Apply with Linkedin Apply

Department of Health and Human Services (DHHS)Opening Date: November 19, 2021Closing Date: December 6, 2021 Job Class Code: 6538

Grade: 8

Salary: $12.84/hr. – $17.76/hr. (Please note: Effective December 12th, 2021, all steps on all salary schedules which are below $15.00/hour shall be increased to $15.00/hour).Position Number: 02000-1702

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State’s population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Office for Family Independence (OFI) is responsible for administration of a number of programs and services, including MaineCare, Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program, Child Support, and Disability Determinations.

Job duties:

As an Office Assistant II, you will be performing a variety of administrative support duties including typing, filing, making copies, answering telephones and other general clerical duties as needed. These duties may include:

+ Answering incoming phone calls,

+ Processing incoming and outgoing mail,

+ Filing of paperwork and documents,

+ Faxing, scanning and indexing documents,

+ Assisting with lobby and mailroom duties as a back-up for Regional Operations staff,

+ Other miscellaneous administrative duties as assigned.

Minimum Qualifications:

To qualify, you must have training, education or experience in office and administrative support work that demonstrates:

+ competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.

+ the ability to use independent decision making on processing information, following appropriate processes, and acting in accordance with standard procedures.

Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice.

+ Outlook or comparable email applications,

+ Excel or comparable spreadsheet applications,

+ MS Word or comparable word processing applications,

+ Receptionist and customer assistance by phone,

+ Data entry (entering data and narratives)

+ Keyboarding (words per minute).

Application Information:

Please submit all documents or files in a PDF format.

For additional information about this position please contact Lee Freeman To apply, please upload a recent resume and a cover letter rating your skills in each of the six (6) areas in the Requirements section, To request a paper application, please contact Ashley Smith


Benefits are vital to your health and well-being. We get it. Here’s what the State of Maine offers:

+ growth – build your career

+ health, dental, and vision insurance – take care of yourself

+ retirement savings – financially independent, even after you stop working

+ flexible spending accounts – manage out-of-pocket healthcare and/or daycare costs

+ Living Resources(employee assistance program) – overcome difficult situations with support

+ paid holidays – twelve each year

+ federal public loan forgiveness program- for qualifying loans and payments

+ statewide locations – from Kittery to Madawaska

+ training – develop knowledge, skills, and understanding

The bi-weekly dollar values of some State-paid benefits for full-time employees include: $14.60 for dental insurance; 13.16% of employee’s pay towards retirement; and, depending on the employee’s annual pay, at least 85% ($412.23) of health insurance premiums (more information is available here). Participation in theHealth Premium Credit Programcan decrease the employee’s cost of health insurance by 5%.

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.

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Job Posting: JC198238581

Posted On: Nov 21, 2021

Updated On: Dec 09, 2021