Marketing Coordinator

at Spectrum Healthcare Partners in South Portland, Maine, United States

Job Description

Part-Time Benefits Eligible Marketing Coordinator

COMPANY OVERVIEW Spectrum Healthcare Partners is Maine’s largest multi-specialty, physician-owned and directed professional organization and is comprised of over 200 physicians practicing in the areas of anesthesiology, orthopaedics, pain management, pathology, radiation oncology, radiology, and vascular & interventional services. Spectrum provides services at many of Maine’s hospitals throughout the state and in eastern New Hampshire. ESSENTIAL FUNCTIONS

+ Supports successful execution of a wide range of marketing and communications initiatives for the organization’s clients

+ Creates spreadsheets, charts, PowerPoint presentations, visual representations, and diagrams as requested

+ Assists with research and analysis to support marketing initiatives

+ Monitors effectiveness and ROI of new and existing campaigns utilizing a variety of tools

+ Coordinates and oversees SharePoint content

+ Assists in preparing PowerPoint presentations for various projects; uses various computer applications to create summary data, spreadsheets, graphics, and documents

+ Creates and edits e-mails, marketing copy, reports, and other written materials

+ Assists in development and deployment of content for websites, social media, and other platforms

+ Supports creation and distribution of e-newsletters

+ Develops/edits aesthetically pleasing graphics for print and electronic materials

+ Coordinates projects as assigned by and at the direction of the Marketing Director: organize, track, and keep on schedule, follow-up with participants on deliverables

+ Provides administrative and calendaring support services to the Vice President, Operations

+ Proactively manages the Vice President, Operations calendar of appointments and meetings; keeps calendar current prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements

+ Coordinates logistics for the department and team meetings such as room scheduling, conference line set-up, agenda preparation, and distribution; maintain minutes, capture action items, and ensure preparation and timely distribution of pertinent information

+ Provides administrative support for the marketing department

+ Coordinates special projects, and provides administrative support for various committees, as assigned by the Marketing Director or Vice President, Operations

+ Maintains confidentiality regarding all business-related matters

+ Marketing Coordinator Revised 10/2021


+ Ensures accommodations and food are provided and coordinated for various meetings as requested

+ Maintains collegial working relationships and open communication channels with internal and external customers including providers, leadership, and external vendors

+ Attends and participates in meetings as assigned, including before- and after-hours meetings on occasion

+ Provides coverage at Company-sponsored events as assigned, including weekend events on occasion

+ Keeps informed with organizational changes and business developments

+ Demonstrates professionalism at all times

+ Supports the Organization’s Mission and Values

+ Attends various professional development activities to keep skills up to date and current

+ Displays cooperative behavior and interacts positively and effectively with others to promote a team environment

+ Performs other duties necessary to maintain the overall efficiency and continuity of the department

+ Is proactive in identifying, reporting, and participating in the resolution of any potential or actual safety issues


+ Degree in marketing, communications, business administration, or related field OR combination of education and relevant experience

+ 3+ years relevant experience

+ Expert-level experience with MS Office

+ Working knowledge of Adobe Creative Suite (Intermediate-level experience desirable)

+ Excellent verbal and written communication skills with the ability to clearly articulate thoughts and ideas

+ Exceptionally strong writing and proofreading skills

+ Ability to work independently and demonstrate a collaborative approach to working in a team environment

+ Strong customer service and interpersonal skills

+ High level of initiative and attention to detail

+ Strong analytical, presentation, negotiation, communication, and detail-oriented skills with a keen focus on accuracy

+ Excellent organizational skills with the ability to prioritize responsibilities and manage time accordingly

+ Ability to handle and maintain confidential information with discretion


+ Operation of various office equipment: fax machine, telephone & voice mail system, stationary/laptop computer, dictation machine, scanner, e-mail system, cell phone, pager, copier, and conference room AV equipment

+ May be required to sit or stand (presentations) for extended periods of time

+ Medium lifting of equipment up to 30 pounds.

+ Occasional travel to various company provider sites to provide administrative support as needed, before, during, and after regularly scheduled hours


+ Health Insurance (80% company-paid)

+ Dental & Vision Insurance Plans

+ 401(k) Match and Profit-Sharing Plan

+ Life and Accidental Death and Dismemberment Insurance

+ Long-term Disability Insurance

+ Short-term Disability Insurance

+ Generous paid time off

+ Voluntary, Employee-Paid Benefits

+ Medical Reimbursement Plan

+ Dependent Care Plan

+ Generous HSA Match

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Job Posting: JC197240568

Posted On: Nov 11, 2021

Updated On: Dec 23, 2021