Administrative Assistant

at Vocational Resources in Portland, Maine, United States

Job Description

Administrative Assistant


Vocational Resources, a small Portland consulting firm, is seeking a full-time, highly organized, and detail-oriented Administrative Assistant.  We provide a range of human resource support for individual, organizational, legal, and business clients who require outside professional assistance, including:  legal consultation, organizational consultation, vocational rehabilitation, and career counseling.


Job Responsibilities:


  • Providing efficient administrative support
  • Composing various reports and documents, including:
    vocational rehabilitation evaluations, resumes, and correspondence
  • Reading and analyzing medical records to prepare reports
  • Performing labor market research via internet and telephone
  • Preparing monthly invoices and managing payment records
  • Maintaining physical and electronic filing systems


Required Skills and Qualifications:


  • Superlative customer service skills
  • Exceptional written and oral communication skills
  • Familiarity with medical terminology would be an asset
  • Strong organization, prioritization, and multi-tasking skills
  • Ability to work well independently and collaboratively
  • Demonstrated decision-making and problem-solving skills
  • Proficient typist


Education and Experience Requirements:


  • 1+ years of administrative assistant experience a plus
  • Proficiency in Microsoft Office, including Word and Excel


Please send cover letter and resume to:


Vocational Resources

465 Congress Street

Suite 801

Portland, Maine  04101

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Job Posting: 636990

Posted On: Nov 09, 2021

Updated On: Dec 09, 2021