Procurement Specialist

at Eastern Maine Development Corp in Madison, Maine, United States

Job Description

Position Summary

The Procurement Counselor is a staff member of EMDC’s Maine Procurement Technical Assistance Center (PTAC), connecting businesses to government agencies and other government contractors. This position will provide counseling, training and technical assistance to clients, advising them how to identify potential contracting opportunities and obtain contracts with federal agencies, state and local governments, as well as large prime government contractors.

Specific responsibilities include one-on-one counseling and training with business clients. This position requires strong client counseling skills and the ability to build professional relationships with government agencies and prime contractors. While experience in the government contracting marketplace is preferred, we welcome candidates with experience as a business counselor who possess a strong interest and aptitude for learning government contracting regulations and procedures and then teaching them to business clients. You must genuinely enjoy talking with and helping people to be successful in this role. This position is based in Oxford, Franklin and Somerset Counties in Maine.

Essential Functions

  • Build relationships with businesses and guide them through the process of finding, bidding, and performing on government contracts and subcontracts and assessing their capacity/suitability for government contracting, through individualized counseling and ongoing communication
  • Assist business with: government registrations and certifications related to selling to the government; interpretation of regulations; finding opportunities; marketing to government buyers; proposal development; post-award activities and more
  • Develop and deliver workshops on specific topics of interest in government procurement
  • Develop and maintain relationships with federal, state and local government agencies and prime contractors, as well as with other business resource providers throughout the region
  • Research and keep up to date on relevant contracting opportunities, process or regulatory changes, procurement systems, and multiple award schedules as required
  • Keep detailed and accurate records of counseling activities and client progress
  • Conduct professional activities in accordance with the highest standards of ethics and integrity and avoid any real or perceived conflicts of interest
  • Other duties as assigned

Job Requirements

This person must demonstrate professionalism, have high energy, be enthusiastic, be highly motivated, value teamwork, have the ability to self-manage, and have problem-solving skills.




Core Competencies

  • Computer skills: Skilled in the use of computers and online communications, adapts to new technology, learns new programs quickly, uses computers to improve productivity.
  • Customer service: Handles customer/client questions and complaints, communicates with customers/clients, handles service problems politely and efficiently, always available for customers/clients, follows procedure to solve customer/client problems, understands company products and services, maintains pleasant and professional image.
  • Dependability: Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.
  • Integrity/Ethics: Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, conveys good news and bad.
  • Teamwork: Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.

Position Competencies

    • Communication – Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.


    • Customer Focus- Builds customer confidence, is committed to increasing customer satisfaction, sets achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met, solicits opinions and ideas from customers, responds to internal customers.


    • Decision Making/Judgment - Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible,  communicates decisions to others.


    • Job Knowledge - Understands duties and responsibilities, has necessary job knowledge, has necessary technical skills, understands company mission/values, keeps job knowledge current, is in command of critical issues.


  • Planning – Develops realistic plans, sets goals, aligns plans with company goals, plans for and manages resources, creates contingency plans, coordinates/cooperates with others.

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Job Posting: 625103

Posted On: Oct 18, 2021

Updated On: Nov 18, 2021