Facilities Supervisor

at Retail Business Services in Scarborough, Maine, United States

Job Description

Position Summary:
Responsible for facilities management at the corporate office complex including operation, maintenance and repair of building, grounds and equipment. Manage capital remodel projects, and space planning/office move activities. Develop the operating and capital budgets for facilities related activities and manage the department’s day to day financial performance. Maintain a safe, clean, comfortable, attractive and productive working environment

Principle Duties and Responsibilities:
> Manage corporate office custodial activities including supervision and scheduling of inhouse staff and identify, recruit and manage cost effective outside service contractors
> Identify and review outside vendor pool, including review, approval, and negotiation of disputed invoices
> Manage the operation of the mail room to ensure all forms of mail is distributed in and out in a timely and efficient manner
> Manage the repairs, maintenance and inspections for the following systems at the corporate office complex: building, equipment, grounds, heating, ventilating and air conditioning (HVAC), and building automation system (BAS)
> Manage corporate office capital remodel activities
> Develop scope of work for the projects
> Interview prospective vendors and get proposals
> Project manage the construction activities around the working office environment
> Manage corporate office space planning and office move activities including meetings with management of areas involved, plan development from preliminary sketches to final approved layouts, sequence schedule development and communication, and project management
> Maintain corporate office layout floor plans
> Develop budgets for related accounts and prepare timely variance reports for the above activities
> Utilize Engineering’s current tracking systems to monitor costs of repairs and projects
> Research, test and implement procedures to control and reduce expenses related to the above activities
> Act as the liaison for visits from insurance company, fire department inspections and landlord
> Serve as the primary liaison with the landlord for facilities issues
> Actively participate with the Business Continuity Team
> Respond to after hours emergencies and work nights and weekends when appropriate for project management
> Be on call 24/7 and ensure backup when this is not practical
> Ensure timely ordering of supplies and recycling/removal of waste materials.
> Assist with the support operations of the cafeteria, gym and Central Station


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Job Posting: 617674

Posted On: Oct 05, 2021

Updated On: Nov 05, 2021