Administrative Specialist CL2 (id:71163)

at University of Maine in Orono, Maine, United States

Job Description

Statement of the Job: Position is available to employees of the Associated C.O.L.T. Staff of the University of Maine from 09/01/2021 through 09/08/2021 and open to external applicants thereafter. The mission of Student Accessibility Services (SAS) is to work with students and campus partners to create an inclusive university experience for students with disabilities. We equip students with accommodations, remove barriers to educational access, and connect students with campus resources. We believe that a universally accessible campus benefits everyone. SAS is a vibrant and fulfilling department to work with and the Administrative Specialist CL2 is an integral part of the Student Accessibility Services team. The responsibilities of the Administrative Specialist CL2 are an essential part of our mission to coordinate accommodations for UMaine students with disabilities. Full-time, regular position, 40 hours per week, 5 days per week. Daily work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m. This position pays $14.72/hour. This position is available as an 11-month (July off) or 12-month position. Essentials Duties to include, but are not limited to: * Recruit peer note takers for students with disabilities, primarily via email communication with students and faculty, occasional phone connections are also made. * Review and track incoming class notes using Microsoft Excel, and ensure notes are distributed to students with disabilities through Microsoft One Drive. Communicate with students with disabilities on how to access notes in One drive and provide instructions to notetakers on how to upload class notes. Communicate with notetakers who are behind submitting notes. * Distribute and monitor loan licenses for assistive technology software using a web interface. * Handle verbal and written communications for a broad range of questions, issues, and requests in assigned area of responsibility; identify needs of various parties to determine appropriate response. * Answer calls and email to the Student Accessibility Services main phone line and email. Cover the SAS front desk as needed. * Schedule meetings for professional staff and manage calendars. * Fulfill requests for alternative textbooks using one of the following methods: ordering digital texts online via Access Text and Bookshare, contacting the publisher for an e-text to be sent and downloaded for the student, high speed scanning of the textbook and conversion into audio file using Adobe Acrobat Omni page, Abby Fine Reader, and Daisy software, and on rare occasions scanning and converting book to Braille using our software program and Braille printer. * Maintain detailed data base and digital tracking process for class notes, alternative texts, accessible furniture requests, and equipment loans. Prepare report each semester summarizing data on student accommodation requests in these areas. * Assigns special accessible furniture to classrooms and arranges for transport. This may occasionally involve lifting 10 – 20 lbs. * Other responsibilities will include reading and proctoring occasional accommodated tests, maintaining confidential disability files, working with vendors, updating SAS website, and driving the Access Van. * Safeguards University through adherence to confidentiality policies and responds to highly litigious concerns in accordance with disability policy, ADA, 504 and University policy. About the University: The University of Maine is a community of more than 11,700 undergraduate and graduate students, and 2,500 employees located on the Orono campus and throughout the state. UMaine is the state land and sea grant university and maintains a leadership role as the System’s flagship university. As a result, it is dedicated to providing excellent teaching, research, and service at the university, state, and national levels. Further information about UMaine can be found at The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples. UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here. Qualifications: Required: * High school diploma or equivalent and sufficient experience including minimum two years administrative support office experience required. * Proven exemplary customer service. * Demonstrated organization skills with attention to detail. * Experience managing multiple tasks, setting priorities, using independent judgment and initiative in a busy office setting. * Demonstrated knowledge and experience with filing, typing, scanning, and the operation of office equipment. * Demonstrated knowledge and troubleshooting experience with computer applications and software including data and word processing and web applications (e.g. Microsoft Word, Excel, Word Press, etc.) * Proven interpersonal and oral communication skills. * Proven written communication skills. * Ability to travel normally requiring a valid driver’s license. Other Information: Materials must be submitted via “Apply For Position” below. You will need to create a profile and application; upload: 1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae 3.) contact information for three professional references You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. Search Timeline is as follows: Review of applications to begin: September 14, 2021 Interviews to begin no earlier than: September 17, 2021 Tentative start date: October 1, 2021 Appropriate background checks are required**.* The University of Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The following person has been designated to handle inquiries regarding non-discrimination policies: Amie Parker, Interim Director of Equal Opportunity, 101 North Stevens Hall, University of Maine, Orono, ME 04469-5754, 207.581.1226, TTY 711 (Maine Relay System). *Position Title: Administrative Specialist CL2 (id:71163) Campus: Orono Department: Student Accessibility Services – ODSS Bargaining Unit: ACSUM Salary Band/Wage Band: B22 Location: Orono, ME Length: Fiscal Year (Less than 12 months) Required Documents: Cover Letter, References, Resume/CV

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Job Posting: JC192655341

Posted On: Sep 18, 2021

Updated On: Sep 22, 2021