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Associate Registrar - Interim

at Bowdoin College in Brunswick, Maine, United States

Job Description

Associate Registrar – Interim

Posting Number S00869JP Department Registrar Job Summary

Bowdoin College seeks to fill a three-year position in the Registrar’s office, with the possibility of a two-year renewal.

The Interim Associate Registrar participates as a member of a team within the Office of the Registrar, engaging with virtually all of the office’s policies and processes in support of the office’s mission to create, maintain, and protect the academic records of current and former students. The Interim Associate Registrar has primary responsibility for processes and procedures related to registration, the recording of credit and grades, forms creation and management, evaluating all forms of transfer credit, recording status changes, managing degree certification and supporting some committee work. The Interim Associate Registrar will play a key role in designing and implementing new features in the student information system, and related systems.

Education/Skills Requirements

A Bachelor’s degree is required. Also required: superior organizational skills with great attention to detail; must be flexible, adaptable and able to multitask under pressure and constant deadlines; must be able to take initiative and move ahead with projects independently while using excellent judgement in decision – making; superior, professional customer service skills with students, faculty, staff and others associated with the College; and must abide by rules of confidentiality. The Interim Associate Registrar demonstrates a willingness and ability to learn and quickly adapt to new technologies, business processes, and procedures; strong reasoning, analytical, and communication skills; the flexibility to handle some level of ambiguity while participating in the refinement and definition of new business processes; the willingness to contribute to any office process during periods of peak demand.

Experience Requirements and/or Equivalents

Experience in records administration, preferably using a student information system; understanding of principles of data management; experience with data systems and multiple data/reporting tools; skilled with standard office software packages and standard query tools. Preferred: Experience with Ellucian Banner Student administration, ODS , Cognos, DegreeWorks, Workflow, Qualtrics and/or content management tools.

Standard Work Days and Hours

This is an exempt position requiring time commitment necessary to satisfactorily complete job requirements.

Hours are primarily Monday through Friday, 8:30 am to 5:00 pm with occasional work after 5:00 pm or weekends.

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff-with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift First Shift Employment Category Full Time Year Round FTE 1.00 Benefits Eligible Yes Pay Type Salaried Background Check Package Requirements Faculty/Administrative Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No Is a pre-placement physical required for this position? No Posting Date 09/08/2021 Applications Accepted Until Open Until Filled Yes Type of Posting Internal/External Special Instructions to Applicants EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

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Job Posting: JC192573652

Posted On: Sep 17, 2021

Updated On: Oct 19, 2021