Office Associate II - Juvenile Community Corrections

at State of Maine, Bureau of Human Resources in Portland, Maine, United States

Job Description

Office Associate II – Juvenile Community Corrections

Portland , Maine , United States | Administrative & Office Support | Full-time Apply by: Sept. 23, 2021 Apply with Linkedin Apply

Code: 6542 Pay Grade:13 $31,075.20 – $43,014.40

Open: September 10, 2021

Close: September 23, 2021


The Department of Corrections is accepting applications for an Office Associate II position in the Portland Office of Juvenile Community Corrections. This position is open to current Maine DOC personnel and all outside applicants.


This position performs complex, varied office support tasks often requiring established skill sets. As an Office Associate II, your responsibilities will require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.


+ Creates and uses varied correspondence formats and compose standard business correspondence.

+ Create basic graphics/illustration/publication work to produce informational materials including maps, charts and graphs involving drafting, formatting, illustrating, lettering, and manipulating text and graphics in electronic and written form.

+ Develops and uses computerized formats and graphics for forms, pamphlets, graphs, charts, tables, and maps.

+ Posts to, amends, and/or updates web pages using established content and knowledge of modern office software.

+ Examines documents/information, determine facts, detect errors and irregularities, and acts as authorized.

+ Performs routine, occasional secretarial duties such as completing work schedules, arranging appointments, arranging travel/lodging, and reviewing documents to respond to requests.

+ Coordinates and present workshops, training, and orientation sessions.

+ Writes regular and/or periodic reports.

+ Administers and/or scores applicable examination in accordance with set procedures.

+ Tracks and/or monitors contracts and/or licenses.

+ Collects, counts, reconciles and/or deposits fees in accordance with set procedures.

+ Reconciles funds and performs calculations for reports.

+ Receives and greets visitors and determines customer needs.

+ Advises others requesting technical assistance.

+ Applies to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.

+ Develops standard work procedures within established guidelines.


Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of:Office Assistant I,Office Assistant II, andOffice Associate I.

Application Instructions:

Interested applicants need to apply online by selecting the “Apply for this opening” button along with uploading a cover letter, current resume, copies of post-secondary transcripts, licensing, registration and certifications.


The bi-weekly dollar values of some State-paid benefits for full-time employees include: $14.60 for dental insurance; 14.11% of employee’s pay towards retirement; and, depending on the employee’s annual pay, at least 85% ($400.34) of health insurance premiums (more information is available here). Participation in the Health Premium Credit Program can decrease the employee’s cost of health insurance by 5%.

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.

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Job Posting: JC192213829

Posted On: Sep 12, 2021

Updated On: Sep 26, 2021