Aging Services Program Specialist

at State of Maine, Bureau of Human Resources in Augusta, Maine, United States

Job Description

Aging Services Program Specialist

Augusta , Maine , United States | Human Services | Full-time Apply by: Sept. 24, 2021 Apply with Linkedin Apply

Department of Health and Human Services (DHHS)Social Services Program Specialist IIOpening Date: September 10, 2021 Closing Date: September 24, 2021 Job Class Code: 5093

Grade: 25 (Supervisory)

Salary: $49,566.40 – $ 67,308.80/yr.Position Number: 03030-4743

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State’s population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Office of Aging & Disability Services (OADS) within DHHS oversees a broad range of services for older adults and adults with disabilities; home and community-based services (HCBS); long term services and supports (LTSS); a comprehensive system of support for individuals with intellectual and developmental disabilities and brain injuries; consumer-directed services; quality assurance and quality improvement services including independent assessment services; adult protective services; and public guardianship and/or conservatorship services for individuals who are incapacitated. As part of the Older Americans Act, Maine’s State Unit on Aging is designated as OADS within DHHS and administers the State Plan on Aging. OADS works closely with the five Area Agencies on Aging in Maine to administer federally and state-funded aging services and programs throughout the state.

Job duties:

As the Aging Services Program Specialist in the Office of Aging and Disability Services, you will be responsible for the management of Maine’s client management database for Aging Services. The position duties are as follows:

+ Manage a client database for aging services, known as WellSky Aging & Disability, in collaboration with the area agencies on aging.

+ Work cooperatively with a variety of stakeholders, including community-based providers, OADS staff, other DHHS and State offices, and other external entities, to manage the State’s Aging and Disability Resource Connection (ADRC) initiative.

+ Collect, review, and assess data from WellSky Aging & Disability, community providers, and other sources as needed, to determine compliance with program requirements.

+ Develop and implement change control procedures in collaboration with IT staff of the area agencies on aging to ensure data integrity.

+ Provide leadership and technical assistance including training and orientation on data management best practices to the staff of the area agencies on aging.

+ Provide leadership and technical assistance on Older Americans Act funded Access Services, In-Home Services, and Legal Assistance.

+ Prepare and submit annual and ad hoc reports to State and federal partners, including the coordination and management of OADS’s performance reports through the Older Americans Act Performance System (OAAPS).

+ Manage performance reports to determine compliance with goals and objectives outlined in Maine’s State Plan on Aging.

+ Analyze Area Plans on Aging annual reports submitted by area agencies on aging and provide program monitoring to recommend solutions for compliance with service requirements.

+ Develop and produce custom reports using Structured Query Language (SQL) in response to data requests.

+ Attend and participate in state and national training, meetings, and conferences to continue professional development.

+ Serve as the designated Legal Assistance Developer as required by the Older Americans Act.

Minimum Qualifications:

In order to qualify, the minimum requirement is an eight (8) year combination of education and/or professional experience in social services to include two (2) years of related program management experience.Preference will be given to applicants with a degree in gerontology or a related field, experience in conducting program compliance work, and experience with quality assurance and quality improvement development of services for older adults and persons with disabilities.

Please tell us about your experience in the following areas in your cover letter:

+ Experience using client data management systems.

+ Knowledge of aging services programs for older adults, including applicable federal, state, and other regulations and policies (e.g., Older Americans Act, etc.)

+ Knowledge of state procedures governing procurement, contracting, and rulemaking.

+ A demonstrated ability to obtain, review, aggregate, and report on data.

+ Ability to establish and maintain liaison with community and departmental resources and program personnel.

+ Ability to prepare and present training and orientation programs.

+ Ability to communicate effectively.

+ Ability to write clearly and effectively.

Application Information:

For additional information about this position please contact James Moorhead, Aging Services Manager OADS at (207) 287-7057 or by e-mail To apply, please upload a resume and cover letteraddressing the eight competency areaslisted in the requirements section.

For a paper application please contact Ashley Smith


Benefits are vital to your health and well-being. We get it. Here’s what the State of Maine offers:

+ growth – build your career

+ health, dental, and vision insurance – take care of yourself

+ retirement savings – financially independent, even after you stop working

+ flexible spending accounts – manage out-of-pocket healthcare and/or daycare costs

+ Living Resources(employee assistance program) – overcome difficult situations with support

+ paid holidays – twelve each year

+ federal public loan forgiveness program- for qualifying loans and payments

+ statewide locations – from Kittery to Madawaska

+ training – develop knowledge, skills, and understanding

The bi-weekly dollar values of some State-paid benefits for full-time employees include: $14.60 for dental insurance; 13.16% of employee’s pay towards retirement; and, depending on the employee’s annual pay, at least 85% ($412.23) of health insurance premiums (more information is available here). Participation in theHealth Premium Credit Programcan decrease the employee’s cost of health insurance by 5%.

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.

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Job Posting: JC192099153

Posted On: Sep 11, 2021

Updated On: Sep 26, 2021