Office Manager

at Jackson Hewitt Tax Service in Augusta, Maine, United States

Job Description

We are looking for a rock star office manager in both our Rockland and Augusta offices! 

  • Your Purpose:

    At Jackson Hewitt, we provide an invaluable service in guiding our clients through the tax codes, rules, and processes. We do this with integrity, quality, and consistency. This is something that the vast majority of taxpayers don’t receive from DIY or other assisted providers. We take pride in that. The role you play is critical to our success and together we are “Working Hard for the Hardest Working Americans”. This is our mission and it’s a large part of why we work here. Together we are highly passionate about what we do, and how we can help our clients.

    Doing taxes is much more than filing in some forms. For most Americans, their tax return is the biggest single financial event of the year, and it can be quite an emotional experience. That’s where you come in! We are here to ease their stress and provide expert customer service and tax knowledge.

    Flexible Schedules Available:

    • Day shift
    • Night shift
    • Weekends
    • Weekdays
    • Full-time or Part-time

    Are you:

    • Looking to learn a new career and break into the tax industry?
    • Someone who has gaps in their work history or is looking to boost their skills and resume?
    • Someone who has been out of the workforce over the last year while at home with family?
    • New to the workforce or with limited experience/education, but a willingness to learn?
    • Retired and want to continue to make an impact?
    • Someone without a college diploma? No problem!
    • A Veteran or military personnel transitioning from the service?
    • Part of a military family that moves often with deployments?
    • A recent college graduate or current college student?
    • A stay-at-home parent who needs a flexible work schedule?

    What you’ll do here:

    The Client Support Associate is a true office manager, who supports the district with a variety of duties to include greeting clients, scheduling appointments, marketing to local business, and tech set-up. The position coordinates client flow and assists in preliminary data entry and document collection to support an efficient and positive tax preparation experience. This position has access to and regularly works with information of a sensitive, highly confidential nature. This position promotes the Jackson Hewitt brand through the delivery of superior customer service.

    • Greets all potential clients with a friendly and professional demeanor.
    • Engages in conversation with potential clients to share information about Jackson Hewitt’s services and promotions.
    • Quickly and accurately verifies and enters customers’ personal and Form W-2 information into Jackson Hewitt’s proprietary software.
    • Assists with scheduling tax preparation appointments.
    • Monitor client flow at the location and keeps clients engaged during periods of wait time.
    • Monitor client activity and takes initiative to answer phones and resolve client issues.
    • Meets set-up deadlines to ensure office locations meet brand/marketing appearance standards in time for office openings.
    • Provides equipment service at Jackson Hewitt locations to assemble, repair or teardown furniture, computers, tech, or kiosk components using hand tools.
    • Assists in maintaining a clean and inviting workplace, this may include removal of trash, vacuuming or sweeping, cleaning counters, cleaning glass, etc.
    • Assist leadership in marketing and recruitment efforts, as needed.

    Skills you’ll bring for success:

    • Good interpersonal and communication skills.
    • Demonstrated ability in working in a high-volume retail environment preferred.
    • Basic knowledge of computer functions required to include setup of office computer systems and the ability to troubleshoot issues.
    • Customer service or sales experience preferred.
    • Reliable transportation and a valid driver's license and insurance preferred.
    • High School Diploma/GED, or equivalent related business experience preferred.

    What you’ll get if you join us:

    • Free Employee Assistance Program (EAP)
    • Corporate discount program
    • Flexible work schedule
    • Free tax filing services for all JH employees
    • Learning opportunity into tax preparation careers
    • Learn from the leaders how to best support clients in busy retail tax locations
    • Make a visible impact within the organization
    • Join a fast-paced, innovative culture with an open and collaborative environment
    • Ample opportunity to develop core and new skillsets and have a stake in your own success
    • Opportunities for advancement within the organization into Tax Preparer roles
    • Join a great organization that cares about employees!
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Job Posting: 590556

Posted On: Aug 10, 2021

Updated On: Nov 09, 2021