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Secretary Legal - Augusta Regional Office

at State of Maine, Bureau of Human Resources in Augusta, Maine, United States

Job Description

Secretary Legal – Augusta Regional Office

Augusta, Maine | Secretarial | Full-time Apply by: Sept. 24, 2021 Apply with Linkedin Apply

WORKERS’ COMPENSATION BOARD

Secretary Legal – Augusta Advocate Office

Repost

JOB CLASS CODE:6556 PAY GRADE:13 – $14.94 – $20.68 per hour

OPEN: September 10, 2021

CLOSES: September 24, 2021

PURPOSE OF ANNOUNCEMENT

The Workers’ Compensation Board has a full time Secretary Legal position in its Augusta Advocate Office.

JOB DESCRIPTION

This position provides clerical support to three Employee Advocates, the Legal Administrator, and two paralegals.

REPRESENTATIVE TASKS

+ Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.

+ Create spreadsheets and perform data management.

+ Create and use varied correspondence formats and compose standard business correspondence.

+ Develop and use computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables, and/or maps.

+ Proofread and/or edit complex and technical records, letters, memos, reports, contracts, and/or documents.

+ Take and/or transcribe notes, dictation, transcripts, and/or tapes into written minutes and/or reports.

+ Establish computerized and/or manual filing systems.

+ Type agendas, maintain calendars and schedules, and arrange business appointments, travel, itineraries, events, and meetings.

+ Post to, amend, and/or update web pages using established content and knowledge of modern office software.

+ Receive and greet visitors and determine customer needs.

+ Correspond with the public to receive/supply information and/or adjust complaints.

+ Query for data via telephone, computer, and/or written/oral communication.

+ Research reference materials.

+ Gather and compile information for reports, records, and/or presentations.

+ Write regular and/or periodic reports.

+ Receive, open, sort, weigh, and route incoming/outgoing mail/packages.

+ Monitor, requisition, purchase, and maintain inventory/supplies.

+ Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized.

+ Apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.

+ Develop standard work procedures within established guidelines.

+ Serve on committees and/or coordinate meetings.

+ Operate modern standard office equipment.

+ Operate applicable specialized equipment upon completion of appropriate training.

KNOWLEGES, SKILLS AND ABILITIES REQUIRED:(These are required to successfully perform the work assigned)

+ Knowledge of legal terminology.

+ Knowledge of modern office methods and procedures.

+ Knowledge of spelling, punctuation, grammar, and business English.

+ Ability to operate modern standard office equipment.

+ Ability to create spreadsheets and perform data management.

+ Ability to use computerized and/or manual filing systems.

+ Ability to create and use varied correspondence formats and compose standard business correspondence.

+ Ability to proofread and/or edit documents.

+ Ability to use alphabetical, numerical, chronological, and secondary filing systems.

+ Ability to work with timelines and schedules.

+ Ability to process standard mail transactions.

+ Ability to determine and requisition inventory/supplies.

+ Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.

+ Ability to communicate effectively in both written and oral form.

MINIMUM QUALIFICATIONS

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

You must submit both a cover letter and résumé to be considered for an interview.

BENEFITS

The bi-weekly dollar values of some State-paid benefits for full-time employees include: $14.60 for dental insurance; 13.16% of employee’s pay towards retirement; and, depending on the employee’s annual pay, at least 85% ($412.23) of health insurance premiums (more information is available here). Participation in theHealth Premium Credit Programcan decrease the employee’s cost of health insurance by 5%.

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.

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Job Posting: JC188790698

Posted On: Jul 29, 2021

Updated On: Sep 26, 2021