Office Associate II (21-47)

at State of Maine, Bureau of Human Resources in Fairfield, Maine, United States

Job Description

Office Associate II (21-47)

Fairfield , Maine , United States | Administrative & Office Support | Full-time | COVID-19 remote Apply by: Aug. 9, 2021 Apply with Linkedin Apply

Maine Department of Transportation

Salary: $14.94 to 20.68/hourly Job Code: 6542 Pay Grade: 13 (Administrative Services)

Office/Bureau: Human Resources Location: Fairfield, ME

Position Number: 02500-0377 Bulletin No: 21-47

Opening Date: July 26, 2021

Closing Date: August 9, 2021

Job Description:

This is a non-teleworking position. This is office and administrative support work performing complex, varied office support tasks often requiring established skill sets which include a solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions. Responsibilities require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. This position will be responsible for greeting guests at the Fairfield Training Center while assisting with set up and organization of training classes. Responsibilities also include but not limited to: invoice processing, supply orders and catering coordination, data entry and certificate generation, and file management. This position will also be the liaison between the Training Center and our Learning Management System provider which will include but not limited to: system checks, creating/ updating classes, troubleshooting, running reports.

To be minimally qualified for this position candidates must provide evidence of the following experience:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Application Instructions:

Interested applicants need to apply online by clicking the “Apply for this Opening/Apply Now” button along with uploading a cover letter, current resume, and any applicable copies of post-secondary transcripts, licensing, registration and certifications.

*If you require a paper application or for general questions, please contact MaineDOT Human Resources at 207-624-3050 or via email at

Why join our team?

Employment with the Department of Transportation and the State of Maine offers a competitive benefits package which include:

+ Health, Dental and Vision Insurance

+ Retirement Savings

+ Flexible Spending Accounts and Child Care reimbursement programs

+ Gym Membership Reimbursement

+ Living Resources (Employee Assistance Program)

+ 12 Paid Holidays

+ Paid vacation, personal and sick leave

+ Statewide Locations

+ Exclusive Training

+ Educational Re-imbursement program

+ Wellness Program

+ And much more!


The bi-weekly dollar values of some State-paid benefits for full-time employees include: $14.60 for dental insurance; 13.16% of employee’s pay towards retirement for MSEA positions and, depending on the employee’s annual pay, at least 85% ($412.23) of health insurance premiums (more information is available here). Participation in the Health Premium Credit Program can decrease the employee’s cost of health insurance by 5%.

The Maine Department of Transportation is an Equal Opportunity/Affirmative Action employer. We provide reasonable accommodations to qualified individuals with disabilities upon request.

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Job Posting: JC188694761

Posted On: Jul 28, 2021

Updated On: Aug 12, 2021