in York County, ME
To handle all mail and operate mailroom machinery. To operate copiers and other copy center machinery. To provide customer service in both the mailroom and copy center.
-Assist with organizing and carrying out all daily activities of copy center.
-Help direct daily activities of 7-8 work study students, plan and assign daily work, monitor work and check completed work, assist with unusual of difficult task. Help train work study students on equipment.
-Prioritize and perform the duplication of materials from hard copy, disks and email in a timely fashion.
-Maintain departmental filing, recordkeeping and reporting systems of copy machines.
-Collect cash from students, faculty, and staff for copies.
-Assure that copyright infringement does not occur.
- Provide input in writing and amending Copy Center policies and procedures.
-Handle confidential material such as exams.
-Perform regular clerical support duties including answering phones.
-Perform other specialized/technical tasks are related assigned functions.
-Assist in the Mailroom as needed and other duties as assigned by the Auxiliary Services Manager
-Receive presorted US Mail and intercampus mail for staff, faculty and students and sort into appropriate boxes .
-Sort and expedite outgoing US Mail by department by utilizing electronic scale, postage meter and electronic accounting system.
-Provide mail service to campus community during window hours. Maintain a cash box.
-Log all transactions for certified mail, checks forwarded, special mail, postage due and business reply. Forward or return unclaimed mail. Maintain a UPS log.
-Receive all deliveries of packages including USPS, UPS, FEDX, other Freight and scan into Arrival System sort and deliver out. Create labels for outgoing packages using Send Suite Software.
-Deliver and pick up mail/packages from Biddeford Campus Departments daily.
-Help assign mailboxes and keys to incoming students. Maintain mail key system.
-Help maintain a computerized mail roster for all faculty, staff and students.
-Assist in the Copy Center as assigned by Auxiliary Services Manager.
-Other duties as assigned by Auxiliary Services Manager.
-Help in supervision of work study students.
High school diploma and 1-2 years relevant experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
-Strong customer services skills.
-Ability to be flexible and adapt to changing work load and responsibilities.
-Valid driver’s license with clean record.
-Basic machine operating and computer skills desirable.
-Ability to lift 50 pounds.
-Ability to deal effectively with a wide range of University faculty, staff and students.
-Ability to maintain confidentiality.