Office Associate II Supervisor

at State of Maine, Bureau of Human Resources in Portland, Maine, United States

Job Description

Office Associate II Supervisor

Portland , Maine , United States | Administrative & Office Support | Full-time Apply by: July 30, 2021 Apply with Linkedin Apply

Department of Health and Human Services (DHHS)Opening Date: July 16, 2021Closing Date: July 30, 2021 Job Class Code: 6543

Grade: 15 (Administrative Services)

Salary: $15.78 – $21.85/hr.Position Number: 02000-1894

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State’s population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Office for Family Independence (OFI) is responsible for administration of a number of programs and services, including MaineCare, Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program, Child Support, and Disability Determinations.

Position is located in Portland

Job duties:

As an Office Associate II Supervisor, you will provide support to the eligibility staff, supervisors, and the Program Administrator, while performing a variety of supervisory and administrative tasks. Some of your additional support duties will include typing, filing, making copies, answering telephones and a variety of other clerical duties as needed. This position works collaboratively with other administrative positions within the Portland office to provide support for all of OFI. These duties may include:

+ Scheduling the clerical staff and their duties,

+ Attend all weekly manager meetings,

+ Coordinate with document imaging team,

+ Use computer applications (Fortis and Siebel)

+ Faxing, scanning and indexing documents,

+ Assisting with lobby and mailroom duties as a back-up for Regional Operations staff,

+ Other miscellaneous administrative duties as assigned.

Minimum Qualifications:

In order to qualify, you must have training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

The background of well-qualified candidates will demonstrate the following competencies:

+ Prior related supervisory experience.

+ Skilled in the use of Excel, Outlook, Microsoft Word and other office technology/equipment.

+ Strong customer service skills

+ Ability to prioritize and multi-task in a fast-paced environment

+ Excellent organizational skills

Application Information:

Please submit all documents or files in a PDF format.

For additional information about this position please contact Lee Freeman at (207) 624-4191 or by email . To apply, please upload a recent resume and a cover letter rating your skills in each of the six (6) areas in the Requirements section, To request a paper application, please contact Ashley Smith


Benefits are vital to your health and well-being. We get it. Here’s what the State of Maine offers:

+ growth – build your career

+ health, dental, and vision insurance – take care of yourself

+ retirement savings – financially independent, even after you stop working

+ flexible spending accounts – manage out-of-pocket healthcare and/or daycare costs

+ Living Resources(employee assistance program) – overcome difficult situations with support

+ paid holidays – twelve each year

+ federal public loan forgiveness program- for qualifying loans and payments

+ statewide locations – from Kittery to Madawaska

+ training – develop knowledge, skills, and understanding

The bi-weekly dollar values of some State-paid benefits for full-time employees include: $14.60 for dental insurance; 13.16% of employee’s pay towards retirement; and, depending on the employee’s annual pay, at least 85% ($412.23) of health insurance premiums (more information is available here). Participation in theHealth Premium Credit Programcan decrease the employee’s cost of health insurance by 5%.

The Department of Health and Human Services is an Equal Opportunity/Affirmative Action employer. We provide reasonable accommodations to qualified individuals with disabilities upon request.

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Job Posting: JC188128922

Posted On: Jul 18, 2021

Updated On: Aug 03, 2021