Office Assistant II

at State of Maine, Bureau of Human Resources in Biddeford, Maine, United States

Job Description

Office Assistant II

Biddeford , Maine , United States | Administrative & Office Support | Full-time Apply by: July 22, 2021 Apply with Linkedin Apply

Opening Date: July 8, 2021Closing Date: July 22, 2021 Job Class Code: 6538

Grade: 8 (Administrative Services)

Salary: $12.84/hr. – $17.76/hr.Position Number: 02022-7518

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State’s population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office of Child & Family Services (OCFS), within DHHS, is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine. This vacancy is in our Biddeford office, temporarily stationed in Portland.

Job duties:

As an OCFS Office Assistant II you will perform a broad range of administrative tasks in support of Child Welfare managers, supervisors and staff. Your duties will include but are not limited to:

+ Photocopying, faxing, mail and answering the switchboard;

+ Processing emergency Preliminary Protection Orders when it is necessary to take a child into State custody;

+ Preparing legal papers for C1/C2 hearings;

+ Tracking upcoming court cases;

+ Entering information concerning new providers/vendors into State information systems;

+ Preparing client files/folders;

+ Processing case closings and transfers;

+ Providing front desk coverage and reception duties.


In order to qualify, you must have training, education or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures.

Please submit a cover letter, or table rating your skills in each of the following as expert, skilled, or novice.


Skill level

Outlook or comparable e-mail application

Excel or comparable spreadsheet application

MS Word or comparable word processing application

Performing receptionist duties

Data entry (both narratives and billing data)

Keyboarding (words per minute)


For additional information about this position, please contact Jamie Coggeshall at (207) 490-4608. To apply, please upload a current resume, and cover letter rating your skills in the above section. To request a paper application, please contact Ashley Smith


Benefits are vital to your health and well-being. We get it. Here’s what the State of Maine offers:

+ growth – build your career

+ health, dental, and vision insurance – take care of yourself

+ retirement savings – financially independent, even after you stop working

+ flexible spending accounts – manage out-of-pocket healthcare and/or daycare costs

+ Living Resources(employee assistance program) – overcome difficult situations with support

+ paid holidays – twelve each year

+ federal public loan forgiveness program- for qualifying loans and payments

+ statewide locations – from Kittery to Madawaska

+ training – develop knowledge, skills, and understanding

The bi-weekly dollar values of some State-paid benefits for full-time employees include: $14.60 for dental insurance; 13.16% of employee’s pay towards retirement; and, depending on the employee’s annual pay, at least 85% ($412.23) of health insurance premiums (more information is available here). Participation in the Health Premium Credit Program can decrease the employee’s cost of health insurance by 5%.

The Department of Health and Human Services is an Equal Opportunity/Affirmative Action employer. We provide reasonable accommodations to qualified individuals with disabilities upon request.

Job Details


State of Maine, Bureau of Human Resources


Biddeford, Maine 04005
United States

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Job Posting: JC185466270

Posted On: Jun 11, 2021

Updated On: Jul 25, 2021