Event Planner

at Spare Time Entertainment in Portland, Maine, United States

Job Description

****Excellent benefits: Medical, Dental, Vision, 401k and Paid Time Off

Event Coordination

  • Interact professionally by using Spare Time Service Standards (Code S.E.R.V.E.).
  • Plan and assist with the design and execution of all event details including but not limited to company VIP parties, corporate holiday parties, team-building outings, fundraising activities, adult or youth parties and celebrations.
  • Liaise with guest to identify their needs and outline the scope of the event including budgeting, scheduling, selecting a theme or motif, recommending the menu, and conveying any additional equipment needed.
  • Participate in the weekly meetings, BEO meetings, and all mandatory meetings/training.
  • Coordinate logistics and communicate all event details with specific managers, departments, and event staff.
  • Specify event staff requirements and coordinate their activities from the set up to the breakdown of the event.
  • Exercise limited functional supervision over event staff.
  • Organize facilities and manage all event’s logistics such as seating, decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, and promotional material.
  • Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
  • Ensure compliance with insurance, legal, health, and safety obligations.
  • Conduct pre- and post – event evaluations and report on outcomes; follow up with guests on their experience.
  • Provide feedback and weekly reports to Management.
  • Propose ideas to improve provided services and event quality.
  • Understand and utilize event planning software to maintain a contact database with event details.
  • Adhere to the approved pricing guidelines and negotiate contracts prior to closing any deals.


Sales and Marketing

  • Research market to identify potential sales opportunities at the local level and create campaigns to capitalize on those opportunities.
  • Generate new client relationships and stay connected to existing relationships through frequent exposure.
  • Create community awareness by attending community activities, events, or networking meetings.
  • Help conduct market research and gather information to ensure we stay competitive in the area.
  • Update and oversee social media and work with GM to coordinate all PR.
  • Cooperate with marketing to promote and publicize upcoming internal events.

Job Details


Spare Time Entertainment


867 Riverside Street
Portland, Maine 04103
United States

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Job Posting: 559566

Posted On: May 21, 2021

Updated On: Jun 20, 2021