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Administrative Asst 3

at L. L. Bean, Inc. in Freeport, Maine, United States

Job Description

We invite you to be part of our team of trailblazers dedicated to helping people discover and enjoy the outside. Come join us. Because on the inside we’re all outsiders. And if it’s outside, we’re all in.

L.L.Bean is currently searching for an Administrative Assistant 3 to join our Facilities Operations team located in Freeport, Maine.

Position Purpose: In this important role this person will work un der minimal supervision, performs a broad range of administrative duties supporting a department director. Requires knowledge of company organization and departmental policy and procedure. Responsibilities:

+ Formats, processes, and edits a variety of complex, technical, and confidential material in support of departmental activities.

+ Researches and prepares reports. Creates supporting charts, spreadsheets, etc.

+ Operates standard office equipment such as: laptop, printer, appropriate software packages, and web applications, etc.

+ Schedules and coordinates meetings, travel arrangements, and department functions. Calculates and submits related expense reports as necessary.

+ Maintains knowledge of department activities to respond to and direct telephone calls, as well as resolve problems.

+ Sorts and distributes mail. Opens, reviews, and prioritizes materials as directed.

+ Maintains and updates department records, publications and confidential files/materials.

+ Coordinates special projects as directed, making appropriate contacts within and outside the department.

+ Monitors office supplies and initiates orders as needed.

+ Maintains purchase card, invoice payments, and reallocations

+ Performs additional related duties as requested.

Health and Safety Requirement: Every employee is responsible for contributing to a safe and healthy workplace. Employees are expected to be active participants in health and safety by following all safety policies and procedures, reporting unsafe conditions or at-risk behaviors to leadership, and conducting work in a safe manner. Those in a leadership role are also expected to model safe behaviors, evaluate risk, and ensure that risks are reduced to acceptable levels.Education Level: Vocational/Technical DegreeYears of Experience: 2+ yearsSkills and Qualifications:

+ Proficiency in Microsoft Office suite (Excel, Word, Powerpoint, Outlook, Teams, OneNote, OneDrive)

+ Familiarity with SharePoint

+ Ability to work with spreadsheets & presentations

+ Strong organizational, time management & prioritization skills

+ Excellent verbal & written communication skills

+ Skilled in business correspondence

+ Strong customer service orientation

+ Demonstrated ability to work independently and/or as part of a team

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If you care about the outdoors, joining L.L.Bean is a great way to feel good about what you do. Our benefits package makes a good thing even better, with programs and perks designed to support your health and financial goals. Plus, maintaining a healthy work-life balance and re-charging outside are all part of the plan. Because, when it comes to the outside-we’re all in. Visit llbeancareers.com to learn more. Being outside brings out the best in us, no matter where we come from or what we believe. At L.L.Bean, we value individual differences and encourage our co-workers to be themselves – because the uniqueness of each individual makes L.L.Bean better. Over a century ago, company founder Leon Leonwood Bean set out to make a boot to keep hunters’ feet warm and dry. Today, we continue to follow the trail he blazed, adding new paths to help more people discover the outdoors, whether it’s the thrill of sea kayaking, the quiet of early morning fishing or the vigor of a challenging climb. Of course, we remain true to L.L.’s core values, and are committed to quality, service, and putting the outside, inside everything we make. So join us, adventure awaits…

Being outside brings out the best in us, no matter where we come from or what we believe. At L.L.Bean, we value individual differences and encourage our co-workers to be themselves – because the uniqueness of each individual makes L.L.Bean better.

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Job Posting: JC258270809

Posted On: Apr 13, 2024

Updated On: Apr 28, 2024

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