Office Assistant II

at State of Maine, Bureau of Human Resources in Ellsworth, Maine, United States

Job Description

Office Assistant II

Ellsworth , Maine , United States | Administrative & Office Support | Full-time Apply by: March 1, 2024 Apply with Linkedin Apply

Department of Health and Human Services (DHHS)Opening Date: February 16, 2024Closing Date: March 1, 2024Job Class Code: 6538

Grade: 08

Salary: $15.00/hr. – $19.97/hr. *

*New employees begin at $15.00/hr.Position Number: 02022-7743Location: Ellsworth

Core Responsibilities:

As an Office Assistant II, you will be performing a variety of administrative support duties including typing, filing, making copies, answering telephones and other general clerical duties as needed. These duties may include:

- Answering incoming phone calls,

- Processing incoming and outgoing mail,

- Filing of paperwork and documents,

- Faxing, scanning and indexing documents,

- Assisting with lobby and mailroom duties as a back-up for Regional Operations staff,

- Other miscellaneous administrative duties as assigned

Minimum Qualifications:

To qualify, you must have training, education or experience in office and administrative support work that demonstrates:

- competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.

- the ability to use independent decision making on processing information, following appropriate processes, and acting in accordance with standard procedures.

Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice.

1. Outlook or comparable email applications,

2. Excel or comparable spreadsheet applications,

3. MS Word or comparable word processing applications,

4. Receptionist and customer assistance by phone,

5. Data entry (entering data and narratives)

6. Keyboarding (words per minute).

Agency information:

TheDepartment of Health and Human Services ( (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State’s population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Office for Family Independence (OFI) is responsible for administration of a number of programs and services, including MaineCare, Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program, Child Support, and Disability Determinations.

Application Information:

Please submit all documents or files in PDF format.

For additional information about this position please contact Marcus Hatch at To apply, please upload a recent resume and a cover letter rating your skills in each of the six (6) areas in the Requirements section, To request a paper application, please contact Ashley Smith at .


No matter where you work across Maine state government, you find employees who embody our state motto-“Dirigo” or “I lead”-as they provide essential services to Mainers every day. We believe in supporting our workforce’s health and wellbeing with a valuable total compensation package, including:

+ Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

+ Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

+ Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .

+ Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

+ Retirement Plan – The State of Maine contributes 13.41 % of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

+ Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

+ Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

+ Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .

+ Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

+ Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receivesix weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act ( .

+ Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

+ Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness ( .

There’s a job and then there’s purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

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Job Posting: JC255496108

Posted On: Feb 18, 2024

Updated On: Mar 04, 2024

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