Secretary Legal - Portland Advocate Office (Anticipated Vacancy)

at State of Maine, Bureau of Human Resources in Portland, Maine, United States

Job Description

Secretary Legal – Portland Advocate Office (Anticipated Vacancy)

Portland, Me | Legal Apply by: Dec. 8, 2023 Apply with Linkedin Apply

Opening Date: 11/22/2023

Closing Date: 12/8/2023

Job Class Code: 6556

Grade: 13

Salary: $15.85/hour – $21.93/hour

Position Number: 029000388

Direct Hire Career Opportunity Bulletin


Secretary Legal – Portland Advocate Office (Anticipated Vacancy)


The Workers’ Advocate Division currently has a vacancy for a 40-hour per week Secretary Legal position in their Portland Office.


This position provides clerical support to four Worker Advocates and four paralegals.


- Create spreadsheets and perform data management.

- Create and use varied correspondence formats and compose standard business correspondence.

- Proofread and/or edit forms and letters.

- Maintain calendars and schedules.

- Receive and greet visitors and determine customer needs.

- Correspond with the public to receive/supply information.

- Receive, open, sort, and route incoming/outgoing mail/packages.

- Monitor, requisition, purchase, and maintain inventory/supplies.

- Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized.

- Operate modern standard office equipment.

KNOWLEGE, SKILLS AND ABILITIES REQUIRED:(These are required to successfully perform the work assigned).

- Knowledge of modern office methods and procedures.

- Knowledge of spelling, punctuation, grammar, and business English.

- Ability to operate modern standard office equipment.

- Ability to create spreadsheets and perform data management.

- Ability to use computerized and/or manual filing systems.

- Ability to create and use varied correspondence formats and compose standard business correspondence.

- Ability to proofread and/or edit documents.

- Ability to use alphabetical, numerical, chronological, and secondary filing systems.

- Ability to work with timelines and schedules.

- Ability to process standard mail transactions.

- Ability to determine and requisition inventory/supplies.

- Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.

- Ability to communicate effectively in both written and oral form.


Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.


No matter where you work across Maine state government, you find employees who embody our state motto-“Dirigo” or “I lead”-as they provide essential services to Mainers every day. We believe in supporting our workforce’s health and wellbeing with a valuable total compensation package, including:

+ Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

+ Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

+ Health Insurance Premium Credit – Participation decreases employee-only p

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Job Posting: JC251619178

Posted On: Nov 27, 2023

Updated On: Dec 10, 2023

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